Office Receptionist

Skydance Media; Santa Monica (CA); On-site; USD 27,000 - 30,000; Full time

Job summary

Skydance Animation is seeking an Office Receptionist to join our Facilities team at the Santa Monica campus. The role focuses on creating a welcoming environment, coordinating with security, managing bookings, and supporting HR/IT onboarding.

The ideal candidate is highly service-oriented, organized, and capable of handling multiple tasks with a proactive approach. On-site Monday–Friday, 9:00 am–6:00 pm, with duties including mail, calls, and event support.

Qualifications

• 1+ year experience in an administrative function or related role.
• Excellent written and verbal communication, and strong interpersonal skills.
• Highly organized with the ability to multitask and prioritize.

Responsibilities

• Answering and routing calls, greeting visitors, and supporting reception tasks.
• Coordinate with security, manage conference room bookings, mail delivery, and prep.
• Draft internal communications and field incoming employee requests.
• Assist with onboarding, IT setup, and inter-office moves as needed.
• Support events, meetings, and overall office operations and budgeting.

Job description

Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.

While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.

If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard…

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Skydance Animation is looking for an Office Receptionist to join our Facilities team at our Santa Monica office. This position reports to both the Manager, Facilities and VP, Facilities Operations. This role is responsible for creating and maintaining the tone of our office environment for both visitors and fellow employees. Our ideal candidate is extremely service oriented, prioritizes time and tasks well, and is a problem solver and acutely organized. The role provides great opportunity for those with an enthusiasm for, and a desire to explore, animation.

Responsibilities

• Ownership of reception and other common areas, including answering and routing calls, greeting andassisting visitors, coordinating with security, managing conference room bookings and prep, mail deliveryand pick-up, etc.
• Draft written communication, company-wide emails, announcements, instructions, etc. as well as fieldingincoming requests from employees
• Ensure common areas (conference rooms, recording rooms, kitchens, supply, and storage rooms) areclean, organized, and stocked
• Coordinate directly with pantry and cleaning vendors to ensure all employee areas are appropriatelystocked and cleaned
• Coordinate with building management and engineers on maintenance, repair, parking, and servicerequests
• Work closely with HR and IT to support new employee onboarding and setup
• Support inter-office moves and ensure all employees have the tools they need to do their work in acomfortable and supportive environment
• Assisting events, production and development teams with special events, meeting room setup, and otherprojects as necessary
• Reconcile monthly operational expenses and submit receipts
• Support office safety program
• Other ad hoc duties as assigned to assist wider campus Facilities Operations team

Requirements

• 1+ year experience in an administrative function, such as an assistant, reception, office PA, or administrative role or internships
• Ability to be on-site at Santa Monica campus full-time, Mondays-Fridays from 9:00 am to 6:00 pm
• Self-starter with high energy and able to learn and respond quickly while maintaining a positive attitude under pressure
• Ability to anticipate, execute, and prioritize tasks with limited supervision
• Able to take direction but can also work independently to anticipate; strong organizational, problem-solving
• and time-management skills
• Must have excellent written, verbal, and interpersonal communication skills, with the ability to interfacewith staff, other administrators, and internal and externalcontacts of varying seniority
• Trustworthy with sensitive and confidential information
• Proficient in Microsoft Office Suite and Google Suite; familiarity with Canva and Adobe Photoshop aplus
• Ability to lift up to 40 lbs

The compensation range for this non-exempt position in Los Angeles, CA is $19.25-22.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

#Animation

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.