Executive Assistant, Talent Acquisition & Human Resources

Skydance Animation; Santa Monica (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Skydance Animation is seeking an experienced Executive Assistant to provide high-level administrative support to two Senior Vice Presidents in Los Angeles. The role requires strong organizational and time-management skills, the ability to anticipate executive needs, and professional interfacing with internal departments and external partners.

The ideal candidate has 5+ years of administrative experience, proficiency with MS Office and Google Suite, and excellent written and verbal communication.

Qualifications

• 5+ years of administrative experience.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to interface professionally with staff and senior management.
• Proactive, reliable, and discreet with confidential information.

Responsibilities

• Provide administrative assistance to two Senior Vice Presidents (HR and Talent Acquisition).
• Manage executives' calendars, schedule meetings, and coordinate appointments.
• Arrange travel (including international), prepare itineraries and distribute information.
• Prepare monthly expense reports and maintain tracking grids.
• Attend meetings, take notes, and distribute materials as needed.
• Handle filing, reports, and ad hoc duties for the executive team.

Tools

MS Office

Google Suite

Job description

Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.

While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.

If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard…

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Skydance Animation is looking for an experienced Executive Assistant who will be responsible for providing administrative support to two SVPs. This position requires strong organizational and time management skills, an aptitude to anticipate executive needs, as well as the ability to professionally interface with all internal departments and external partners. The ideal candidate has previous administrative experience with a passion for the animation industry.

Responsibilities

• Provide administrative assistance to the Senior Vice President of Human Resources and the Senior Vice President of Talent Acquisition & Development
• Manage Executives calendars including scheduling, coordinating, and arranging meetings and appointments with internal and external contacts
• Arrange physical and/or virtual conference details, issue meeting requests and invitations, coordinate agendas and materials as necessary
• Maintain consistent awareness of Executives priorities and strategically arrange/plan/rearrange days accordingly
• Coordinate detailed travel including overnight and international accommodations, scheduling of events, creating travel itineraries, and distribution of information to travelers
• Prepare and submit monthly expense reconciliation reports for teams
• Prep first day start paperwork for new employees
• Assist with filing, preparation and distribution of reports and documentation
• Maintain reports and tracking grids
• Act as a first point of contact for employees with inquiries for Human Resources and Talent Acquisition; customer service approach
• Attend and note-take in meetings, distribution as appropriate
• Other ad hoc duties as assigned

Requirements

• 5+ years of administrative experience; agency or management experience a plus
• Strong proficiency in MS Office & Google Suite
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, and internal and external senior management
• Organized and detail-oriented with the ability to manage multiple high priorities, meet deadlines for tasks and assignments, proactively anticipate needs, and manage time efficiently
• Excellent problem-solving skills, attention to detail and follow-through
• Resourceful, proactive, reliable, and assertive when necessary
• High level of integrity and discretion with confidential information and sensitive issues and information
• Familiar with a variety of entertainment industry concepts, practices, and procedures a plus
• Knowledge of creative, production, post-production processes, and related workflows a plus

The compensation range for this non-exempt position in Los Angeles, CA is $70,000-90,000 annually. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

Animation

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.