Recruitment Coordinator

Flying Bark Productions; Burbank (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Hybrid work model

Flexible WFH days

Cake days and culture club

Career development opportunities

Inclusive culture

Job summary

Flying Bark LA is seeking a Recruitment Coordinator to support the LA studio's hiring and People & Culture administration, reporting to the Global Recruitment Manager. The role combines Recruitment and HR/People & Culture with a focus on coordinating workflows across two functions.

This temporary full-time position runs September 2026 to January 2027 and is onsite in Burbank, CA.

Qualifications

• Bachelor's degree in HR, Business, or related field.
• Experience coordinating both Recruitment and HR/People & Culture administration.
• Strong administrative and organizational skills.
• Ability to manage multiple priorities across two functions.
• Excellent verbal and written communication.
• Proficient with Microsoft Office and GSuite.
• US employment practices knowledge for CA/LA staff.
• Proactive, adaptable and collaborative.

Responsibilities

• Sources candidates via LinkedIn, IMDB, ArtStation and Instagram.
• Manages requisitions end-to-end, including interviews and reference checks.
• Maintains LA studio vacancy list aligned with project needs.
• Supports job postings across recruitment platforms.
• Coordinates interview schedules and communicates with candidates.
• Maintains recruitment documentation and compliance.
• Prepares recruitment reports and pipeline data.
• Provides admin support to Global Recruitment Manager.
• Supports onboarding and HR-related tasks for new hires.
• Helps with probation check-ins, policy acknowledgements, and offboarding logistics.

Skills

Recruitment coordination

HR administration

Organizational skills

multitasking

Education

Bachelor's degree in HR/Business

Tools

BambooHR

JazzHR

MS Office & GSuite

Job description

Flying Bark Productions is a dynamic and innovative animation studio dedicated to pushing the boundaries of character animation and storytelling. We are working on exciting projects such as Avatar: The Last Airbender feature film, Netflix's Ghostbusters animated series, and Stranger Things animated series as well as upcoming feature film, Zac Power.

Flying Bark LA is looking for a Recruitment Coordinator who will support the LA studio's hiring and people operations, with the role split primarily toward Recruitment and People & Culture (P&C) administration. Reporting to the Global Recruitment Manager, the Coordinator is the primary point of contact for day-to-day recruitment coordination across the LA studio, sourcing candidates, managing requisitions, and keeping the hiring pipeline moving efficiently as project and headcount needs evolve. Alongside this, the Coordinator provides general administrative and coordination support to the P&C team, helping ensure a smooth, well-organized employee experience from offer through onboarding and beyond. This is a generalist-leaning role suited to someone who has worked across both Recruitment and HR/P&C functions and is comfortable moving between the two as priorities shift.

This is a temporary full-time position, with the assignment expected to begin in September 2026 and conclude in January 2027.

This role is located onsite in our Burbank, CA office.

Role & Responsibilities

All responsibilities as reasonably required of a Recruitment Coordinator, including:

Recruitment (primary focus)

• Sources candidates through platforms such as LinkedIn, IMDB, ArtStation, and Instagram.
• Manages requisitions end-to-end, including scheduling interviews, processing NDAs and coordinating reference checks.
• Maintains the LA studio's vacancy list, ensuring all roles are current and aligned with project and production requirements.
• Supports job posting and maintenance across recruitment platforms and the careers page.
• Coordinates interview schedules and communicates professionally and promptly with candidates throughout the process.
• Manages recruitment documentation, ensuring files are organized, accurate and compliant with company policy.
• Assists in preparing recruitment reports and pipeline data for weekly and quarterly reviews with the Global Recruitment Manager.
• Manages enquiries from external candidates, maintaining timely, professional, and informative communication.
• Contributes to recruitment process improvements, documenting procedures and identifying efficiencies as the studio scales.
• Provides general administrative support to the Global Recruitment Manager to help meet hiring goals during periods of growth.

People & Culture (secondary focus)

• Provides coordination and administrative support to the P&C Manager and wider P&C team on day-to-day tasks.
• Assists with onboarding coordination for new hires, including paperwork, new-starter logistics, and first-day/first-week setup.
• Helps maintain accurate employee records and HR files in line with company policy and data privacy requirements.
• Supports the coordination of HR-related processes such as probation check-ins, policy acknowledgements, and offboarding logistics.
• Assists with drafting or updating employee-facing communications, templates, and documentation as directed by the P&C Manager.
• Helps track and organize HR compliance documentation and general P&C reporting as needed.

Experience / Technical Requirements

• Bachelor's degree in Human Resources, Business, or a related field preferred.
• Demonstrated experience across both Recruitment and HR/People & Culture administration, ideally in a coordinator or generalist capacity.
• Strong understanding of administrative processes and high-level organizational skills.
• Ability to manage multiple tasks and competing priorities across two functions, working efficiently under pressure.
• Excellent verbal and written communication skills for interacting with candidates, employees, and internal stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and GSuite tools.
• High attention to detail and accuracy when managing candidate data, employee records, and documentation.
• Working knowledge of US employment practices relevant to California/LA-based staff.
• Proactive attitude with strong problem-solving abilities and adaptability to changing needs.
• Ability to collaborate effectively across Recruitment and P&C teams, and with global counterparts across time zones.
• Professionalism in all communications and interactions, maintaining a positive, respectful, and transparent approach.

Preferred Qualifications

• Familiarity with an ATS and HRIS such as BambooHR, JazzHR, or similar platforms.
• Prior experience supporting both a Recruitment function and a P&C/HR function, even if in separate roles.
• Enthusiastic and eager to learn, with a genuine interest in building a career spanning talent acquisition and people operations.
• Interest in the animation and entertainment industries, aligning with the company's creative culture.

Key Measures of Success

• Balances recruitment priorities with P&C support depending on studio needs and volume.
• Demonstrates enthusiasm and passion for recruitment, talent sourcing, and people operations.
• Takes direction from the Global Recruitment Manager and P&C Manager and works collaboratively within both teams.
• Effectively interprets verbal or written briefs related to Recruitment and P&C priorities.
• Communicates clearly and shares information openly across Recruitment and P&C teams.
• Consistently meets deadlines and manages competing priorities across both functions.
• Remains flexible and responsive to changing Recruitment and P&C needs.
• Works independently as well as under direct supervision.
• Quickly solves problems and implements solutions to maintain Recruitment and P&C workflow.

Why Work with Us?

• We work on some of the coolest projects in the industry! Check out our website: Flying Bark
• We have cake days, a dedicated culture club, and regular studio social events!
• We offer a hybrid working approach, with flexible work-from-home days
• Career development is a priority for us, and we provide ongoing training and support opportunities
• Our employees rave about our inclusive and welcoming culture - everyone is celebrated here!

Flying Bark Productions is proud to be an Equal Opportunity Employer.

Salary range: $25.00 to $30.26 per hour