Office Receptionist

Skydance Animation; Santa Monica (CA); On-site; USD 27,000 - 30,000; Full time

Job summary

Skydance Animation is looking for an on-site Office Receptionist to join our Facilities team at our Santa Monica office. This role shapes the tone of the office for visitors and staff, handling calls, guest greetings, and day-to-day operations.

The ideal candidate is service-oriented, highly organized, and able to coordinate with security, HR, IT, vendors, and management to keep the office running smoothly.

Qualifications

• 1+ year experience in an administrative function
• On-site at Santa Monica campus full-time, 9:00 am–6:00 pm, Monday to Friday
• Proactive, organized, able to work under pressure
• Strong written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office and Google Suite; Canva and Photoshop a plus
• Ability to lift up to 40 lbs

Responsibilities

• Reception and front-office ownership: greeting visitors, routing calls, coordinating with security
• Drafting written communications and company-wide emails or announcements
• Maintain clean, organized common areas and stocked supplies
• Coordinate with pantry, cleaning vendors, and building management for maintenance
• Support HR and IT onboarding and new employee setup
• Assist events, production, and development teams with setups
• Reconcile monthly operating expenses and submit receipts
• Support office safety program and ad hoc facilities tasks

Skills

Administrative experience

Customer service

Communication skills

On-site presence

Tools

MS Office

Google Suite

Canva

Adobe Photoshop

Job description

Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.

While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.

If you’ve ever dreamt of what the early days of Hollywood must have been like, of what it takes to roll up your sleeves and break new ground, figure out a new process, and to one day say, “I was there when it all began,” then welcome aboard…

For more information on how we process your personal information, please review the Privacy policy located at https://privacy.paramount.com/recruitment-privacy-notice .

Skydance Animation is looking for an Office Receptionist to join our Facilities team at our Santa Monica office. This position reports to both the Manager, Facilities and VP, Facilities Operations. This role is responsible for creating and maintaining the tone of our office environment for both visitors and fellow employees. Our ideal candidate is extremely service oriented, prioritizes time and tasks well, and is a problem solver and acutely organized. The role provides great opportunity for those with an enthusiasm for, and a desire to explore, animation.

Responsibilities

• Ownership of reception and other common areas, including answering and routing calls, greeting and assisting visitors, coordinating with security, managing conference room bookings and prep, mail delivery and pick-up, etc.
• Draft written communication, company-wide emails, announcements, instructions, etc. as well as fielding incoming requests from employees
• Ensure common areas (conference rooms, recording rooms, kitchens, supply, and storage rooms) are clean, organized, and stocked
• Coordinate directly with pantry and cleaning vendors to ensure all employee areas are appropriately stocked and cleaned
• Coordinate with building management and engineers on maintenance, repair, parking, and service requests
• Work closely with HR and IT to support new employee onboarding and setup
• Support inter-office moves and ensure all employees have the tools they need to do their work in a comfortable and supportive environment
• Assisting events, production and development teams with special events, meeting room setup, and other projects as necessary
• Reconcile monthly operational expenses and submit receipts
• Support office safety program
• Other ad hoc duties as assigned to assist wider campus Facilities Operations team

Requirements

• 1+ year experience in an administrative function, such as an assistant, reception, office PA, or administrative role or internships
• Ability to be on-site at Santa Monica campus full-time, Mondays-Fridays from 9:00 am to 6:00 pm
• Self-starter with high energy and able to learn and respond quickly while maintaining a positive attitude under pressure
• Ability to anticipate, execute, and prioritize tasks with limited supervision
• Able to take direction but can also work independently to anticipate; strong organizational, problem-solving
• and time-management skills
• Must have excellent written, verbal, and interpersonal communication skills, with the ability to interface with staff, other administrators, and internal and external contacts of varying seniority
• Trustworthy with sensitive and confidential information
• Proficient in Microsoft Office Suite and Google Suite; familiarity with Canva and Adobe Photoshop a plus
• Ability to lift up to 40 lbs

The compensation range for this non-exempt position in Los Angeles, CA is $19.25-22.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

Animation

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.