Office Receptionist

Right at Home Fremont, CA; Fremont (CA); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Right at Home Fremont is seeking an Administrative Assistant to join our office team, supporting clients, families, and caregivers with friendly, professional service. Training is provided, and no home care experience is required.

You will handle calls, scheduling, onboarding paperwork, and accurate record-keeping, with opportunities for hybrid work after training. We value organization, clear communication, and reliability in a supportive environment.

Qualifications

• Excellent communication skills, both verbal and written.
• Friendly and professional phone presence.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities.
• Willingness to learn new software and systems.
• Dependable, punctual and team-oriented.

Responsibilities

• Answer and direct incoming phone calls.
• Provide exceptional customer service to clients, families, and caregivers.
• Assist with caregiver hiring and onboarding paperwork.
• Help support scheduling and shift coordination.
• Maintain accurate employee and client records.
• Enter and update information in company software systems.
• Monitor email communications and respond to routine inquiries.
• Assist with general office organization and administrative tasks.
• Support day-to-day office operations as our agency continues to grow.

Skills

Communication

Phone skills

Organizational skills

Multitasking

Learning new software

Punctuality

MS Outlook

MS Word

Tools

Microsoft Outlook

Microsoft Word

Basic computer apps

Job description

Help Us Support Seniors, Families, and Caregivers

Right at Home Fremont is a locally owned home care agency dedicated to helping seniors remain safe, comfortable, and independent in their own homes.

We are looking for a friendly, professional, and organized Administrative Assistant to join our office team. This role serves as a key point of contact for clients, families, caregivers, and community partners. If you enjoy helping people, staying organized, and working in a supportive environment, we'd love to hear from you.

No home care experience is required. We will provide training for the right candidate.

What You'll Be Doing

• Answer and direct incoming phone calls
• Provide exceptional customer service to clients, families, and caregivers
• Assist with caregiver hiring and onboarding paperwork
• Help support scheduling and shift coordination
• Maintain accurate employee and client records
• Enter and update information in company software systems
• Monitor email communications and respond to routine inquiries
• Assist with general office organization and administrative tasks
• Support day-to-day office operations as our agency continues to grow

What We're Looking For

• Strong verbal and written communication skills
• Friendly, professional phone presence
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize responsibilities
• Comfortable learning new software and systems
• Dependable, punctual, and team-oriented
• Proficiency with Microsoft Outlook, Word, and basic computer applications

Great Backgrounds for This Role

We welcome candidates with experience in:

• Administrative support
• Reception or front desk operations
• Customer service
• Medical or dental offices
• Retail leadership
• Hospitality
• Staffing or recruiting support
• Office coordination

Why Join Right at Home?

• Meaningful work that positively impacts seniors and their families
• Supportive and collaborative team environment
• Opportunity to learn healthcare and home care operations
• Flexible scheduling options
• Potential hybrid work arrangement after training
• Growth opportunities as the agency expands

Compensation

$20-$24 per hour, depending on experience