Administrative Support Specialist

Right at Home Fremont, CA; Fremont (CA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Hybrid work after training

Flexible scheduling

Job summary

Right at Home Fremont, CA is seeking an Administrative Support Specialist to help keep our office running smoothly. This role is ideal for someone who enjoys helping others, staying organized, and keeping everything on track.

The position is not sales; training is provided. You’ll be the first point of contact, handle scheduling, onboarding, records, and daily office operations to support caregivers and staff.

Qualifications

• Strong organization and attention to detail.
• Ability to handle multiple priorities and maintain records.
• Comfortable interacting with clients, families, and caregivers by phone.
• Willingness to learn and take initiative.
• Basic computer skills and data entry.

Responsibilities

• Serve as the first point of contact for incoming calls.
• Support clients, families, and caregivers with general questions.
• Assist with caregiver scheduling and coverage coordination.
• Help process new hire paperwork and caregiver onboarding.
• Maintain organized employee and client records.
• Update information in company databases and software systems.
• Support day-to-day office operations and special projects.
• Work closely with agency leadership to ensure smooth office operations.

Skills

Friendly professional

Highly organized

Phone communication

Multitasking

Detail-oriented

Eager to learn

Computer skills

Tools

Microsoft Office

Job description

Help Make a Difference Behind the Scenes

Right at Home Fremont provides in-home care services that help seniors remain safe, comfortable, and independent in their own homes.

We are looking for an Administrative Support Specialist to help keep our office running smoothly. This role is perfect for someone who enjoys helping others, staying organized, and being the person that keeps everything on track.

This is not a sales position. No home care experience is required. We are happy to train the right candidate.

What You'll Do

• Serve as the first point of contact for incoming phone calls

• Support clients, families, and caregivers with general questions

• Assist with caregiver scheduling and coverage coordination

• Help process new hire paperwork and caregiver onboarding

• Maintain organized employee and client records

• Update information in company databases and software systems

• Support day-to-day office operations and special projects

• Work closely with agency leadership to ensure smooth office operations

We're Looking For Someone Who Is

• Friendly and professional

• Highly organized and dependable

• Comfortable speaking with people by phone

• Able to manage multiple priorities

• Detail-oriented and accurate

• Eager to learn and take initiative

• Comfortable using computers and office software

Ideal Experience

Experience in any of the following is helpful but not required:

• Administrative support

• Customer service

• Reception

• Healthcare offices

• Retail management

• Hospitality

• Staffing support

• Office coordination

Why People Enjoy Working Here

• Supportive team environment

• Flexible scheduling options

• Opportunity to learn valuable business and healthcare operations skills

• Hybrid work opportunities after training

• Meaningful work that helps local seniors and families

• Growth opportunities as the company expands

Compensation

$22-$25 per hour, depending on experience