Administrative Support Specialist

Right at Home Hilton Head/Savannah; Fremont (CA); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Right at Home Fremont is seeking an Administrative Support Specialist to help keep our office running smoothly. This role is ideal for someone who enjoys helping others, staying organized, and ensuring everything stays on track.

You will be the first point of contact by phone, support clients and caregivers, assist with scheduling and onboarding, and maintain accurate records. We offer training, a friendly team and hybrid work options after training.

Qualifications

• No home care experience required; training provided.
• Ideal fit is someone who enjoys helping others and staying organized.
• Willing to learn, take initiative, and handle multiple priorities.
• Comfortable using computers and office software.
• Experience in administrative support or reception is helpful but not required.

Responsibilities

• Serve as the first point of contact for incoming calls.
• Support clients, families, and caregivers with general questions.
• Assist with caregiver scheduling and coverage coordination.
• Help process new hire paperwork and caregiver onboarding.
• Maintain organized employee and client records.
• Update information in company databases and software systems.
• Support day-to-day office operations and special projects.
• Work closely with agency leadership to ensure smooth office operations.

Skills

Friendly and professional

Organized

Phone communication

Multitasking

Attention to detail

Initiative

Computer literacy

Tools

Microsoft Office

Job description

Help Make a Difference Behind the Scenes

Right at Home Fremont provides in-home care services that help seniors remain safe, comfortable, and independent in their own homes.

We are looking for an Administrative Support Specialist to help keep our office running smoothly. This role is perfect for someone who enjoys helping others, staying organized, and being the person that keeps everything on track.

This is not a sales position. No home care experience is required. We are happy to train the right candidate.

What You'll Do

• Serve as the first point of contact for incoming phone calls

• Support clients, families, and caregivers with general questions

• Assist with caregiver scheduling and coverage coordination

• Help process new hire paperwork and caregiver onboarding

• Maintain organized employee and client records

• Update information in company databases and software systems

• Support day-to-day office operations and special projects

• Work closely with agency leadership to ensure smooth office operations

We're Looking For Someone Who Is

• Friendly and professional

• Highly organized and dependable

• Comfortable speaking with people by phone

• Able to manage multiple priorities

• Detail-oriented and accurate

• Eager to learn and take initiative

• Comfortable using computers and office software

Ideal Experience

Experience in any of the following is helpful but not required:

• Administrative support

• Customer service

• Reception

• Healthcare offices

• Retail management

• Hospitality

• Staffing support

• Office coordination

Why People Enjoy Working Here

• Supportive team environment

• Flexible scheduling options

• Opportunity to learn valuable business and healthcare operations skills

• Hybrid work opportunities after training

• Meaningful work that helps local seniors and families

• Growth opportunities as the company expands

Compensation

$22-$25 per hour, depending on experience