Intake & Office Operations Coordinator

The-Child-Center-of-Ny; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

The Office Manager position at The-Child-Center-of-Ny in Queens, NY is responsible for organizing and coordinating office operations to ensure efficient program delivery. Core duties include family enrollment, information distribution, and handling inquiries with professional communication.

Responsibilities include maintaining DYCD Online systems, preparing student files, compiling monthly statistics, and managing office supplies while supporting staff and maintaining confidentiality and HIPAA

Qualifications

• High School diploma or equivalent required.
• Strong clerical knowledge and procedures.
• Proficient with Microsoft Office.
• Excellent written and spoken communication skills.
• Ability to work independently with good time management.

Responsibilities

• Performs registration/enrollment/intake of families and children for services.
• Coordinates and distributes program information.
• Handles customer inquiries and/or complaints in a courteous and timely manner.
• Maintains DYCD Online systems (inputting participant information, attendance, schedules, etc.)
• Prepares and maintains student files.
• Prepares statistical data for monthly board reports.
• Monitors and maintains office supply inventory including ordering supplies.
• Performs other related duties as assigned.

Skills

Clerical Skills

MS Office

Communication Skills

Independent Work

Time Management

Leadership

Education

High School diploma or equivalent

Tools

DYCD Online Systems

Microsoft Office Suite

Job description

The Office Manager position at The-Child-Center-of-Ny in Queens, NY is responsible for organizing and coordinating office operations to ensure efficient program delivery. Core duties include family enrollment, information distribution, and handling inquiries with professional communication.

Responsibilities include maintaining DYCD Online systems, preparing student files, compiling monthly statistics, and managing office supplies while supporting staff and maintaining confidentiality and HIPAA