Office Ops & Finance Lead — Unlimited Vacation

VMS Software; Boston (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Dental, Medical, and Vision benefits

Life & Disability Coverage

Flexible Spending Account

Unlimited vacation

401(k) plan

Commuter benefits and eligibleexpenses

Job summary

VMS Software is seeking an organized Office Manager to serve as the backbone of our Boston office. You will oversee day-to-day operations, provide bookkeeping support to internal teams, and drive process improvements to keep the office efficient and compliant.

The role requires 2–5 years in office management, strong organizational and communication skills, and a proactive approach to vendor relations and onboarding. Travel up to 10% is possible.

Qualifications

• 2–5 years of office management/administrative support experience.
• Exposure to bookkeeping or accounting support is a plus.
• Ability to travel up to 10%.

Responsibilities

• Office Operations and Administration: Keep the office organized and running smoothly; liaise with building management and vendors; manage supplies and equipment; greet visitors; maintain emergency protocols.
• Bookkeeping and Financial Support: Enter vendor invoices and expense reports; verify invoices; organize records; monitor accounting inbox; support accounts receivable.
• Process Improvement: Identify opportunities to streamline office processes and implement changes.
• Meetings, Events, and Team Support: Plan logistics for onsite and offsite meetings; coordinate catering and arrangements; support onboarding and training; coordinate company events.

Skills

Organization

Time management

Attention to detail

Interpersonal skills

Tools

Accounting systems

Job description

VMS Software is seeking an organized Office Manager to serve as the backbone of our Boston office. You will oversee day-to-day operations, provide bookkeeping support to internal teams, and drive process improvements to keep the office efficient and compliant.

The role requires 2–5 years in office management, strong organizational and communication skills, and a proactive approach to vendor relations and onboarding. Travel up to 10% is possible.