Office Coordinator - Coos Co.

Community Living Case Management, Inc.; North Bend (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Community Living Case Management, Inc. is seeking an organized Office Coordinator to act as a central administrative resource. You will coordinate daily operations, manage records, support payroll tasks, and troubleshoot basic technology to keep the office running smoothly.

The role emphasizes accuracy, initiative, and the ability to handle multiple priorities while collaborating across the organization. Strong English proficiency and keyboard speed are required.

Qualifications

• High school diploma or equivalent.
• Three years of business office supervision or management experience.
• Ability to type at least 45 words per minute with acceptable error rate.
• Computer skills and working knowledge of office programs and equipment.
• Ability to complete required criminal history background screening.
• Ability to read, write, understand, and speak English proficiently.

Responsibilities

• Coordinate daily office operations, schedules, supplies, and administrative systems.
• Maintain organized confidential electronic and physical records.
• Manage databases, spreadsheets, tracking systems, and reports.
• Serve as welcoming point of contact for employees, families, visitors, providers, and vendors.
• Prepare and proofread correspondence, reports, forms, and presentations.
• Support shared calendars, email accounts, virtual meetings, and electronic systems.
• Provide basic troubleshooting for computers, printers, phones, and conference-room tech.
• Assist with payroll documentation, petty cash, invoices, reimbursements, receipts, and purchasing.
• Coordinate onboarding, transfers, background checks, and separations.
• Coordinate office, vehicle, equipment, maintenance, and vendor needs.
• Maintain inventory and purchase authorized equipment.
• Develop templates, checklists, and forms to improve efficiency.
• Help implement new technology and productivity tools.
• Identify opportunities to streamline processes and improve operations.

Skills

Highly organized

Detail oriented

Professional communication

Initiative

Confidentiality

Tech-savvy

Process improvement

Dependable

Team collaboration

Tools

Microsoft Office

Databases & spreadsheets

Payroll/financial systems

Job description

Are you the person who keeps things organized, solves problems before they become problems, and enjoys helping an office run smoothly? Community Living Case Management (CLCM) is looking for a dependable, organized, and tech-savvy Office Coordinator to serve as a central administrative resource for our team.

This is a dynamic position for someone who enjoys variety, takes pride in accuracy and follow-through, and is comfortable balancing multiple priorities. From coordinating office operations and supporting employees to maintaining records, troubleshooting technology, and assisting with payroll and accounting processes, you'll play an important role in keeping our organization moving forward.

What You'll Do:

As our Office Coordinator, you'll help manage the day-to-day administrative and operational needs of the office, including:

• Coordinating daily office operations, schedules, supplies, equipment, and administrative systems
• Maintaining organized and confidential electronic and physical records
• Managing databases, spreadsheets, tracking systems, and reports
• Serving as a welcoming and professional point of contact for employees, families, visitors, providers, vendors, and community partners
• Preparing and proofreading correspondence, reports, forms, presentations, and other documents
• Supporting shared calendars, email accounts, virtual meetings, and electronic communication systems
• Providing basic troubleshooting and coordination for computers, printers, phones, conference-room technology, and other office equipment
• Assisting with payroll documentation, petty cash, invoices, reimbursements, receipts, purchasing, and other financial administrative tasks
• Coordinating administrative aspects of employee onboarding, transfers, background checks, and separations
• Coordinating office, vehicle, equipment, maintenance, and vendor needs
• Maintaining inventory and purchasing office supplies and authorized equipment
• Developing templates, checklists, electronic forms, and tracking tools that make administrative processes more efficient
• Helping implement new technology, automation, and productivity tools
• Identifying opportunities to streamline processes and improve how the office operates

Who We're Looking For:

You’ll be a great fit if you’re someone who:

• Is highly organized and able to manage competing priorities
• Pays close attention to details and takes pride in accurate work
• Communicates professionally and enjoys helping others
• Takes initiative and is comfortable solving routine problems independently
• Can handle confidential and sensitive information appropriately
• Is comfortable learning and using new technology
• Enjoys improving systems, processes, and workflows
• Is dependable, responsive, adaptable, and willing to pitch in where needed
• Works well independently while also collaborating with employees across different areas of an organization

Minimum Qualifications:

• High school diploma or equivalent
• Minimum of three years of business office supervision or management experience
• Ability to type at least 45 words per minute with an acceptable error rate
• Computer skills and working knowledge of office programs and equipment
• Ability to successfully complete required criminal history background screening
• Ability to read, write, understand, and speak English proficiently

Why CLCM:

At CLCM, administrative work has a bigger purpose. Our mission is "Supporting People to Experience Meaningful Lives", and our Office Coordinator helps make that mission possible by creating efficient, responsive, and well-organized operations that allow our staff to focus on supporting individuals and families. We're looking for someone who doesn't just want to work in an office- we are looking for someone who enjoys making the office work better! If you're organized, resourceful, comfortable with technology, and energized by being the person others can count on to keep things moving, we'd love to hear from you.