Office Services Specialist - Front Desk & Office Ops

Holland-&-Hart-LL; Denver (CO); On-site; USD 26,000 - 41,000; Full time

Job summary

Holland & Hart LLP is seeking an Office Services Clerk in Denver to provide general support to the Office Services Department. You will handle phones, reception, inventory, mail, and hosting for meetings and client conferences, while assisting with copy/printing and light facilities tasks.

The role requires at least a high school diploma and 2+ years in hospitality or a professional office setting (preferably in a law firm). Strong MS Office skills and a professional demeanor are essential.

Qualifications

• High school diploma or GED/equivalent required.
• Two (2) + years’ experience in a hospitality or professional office environment required; law firm experience preferred.
• Proficiency with telephone systems and reception procedures.
• Strong organizational skills with demonstrated ability to manage inventory, ordering, and supply stocking.
• Public relations skills required representing the firm in a pleasant and highly professional manner to clients and personnel both directly and by telephone.
• Time management: organization and judgment to manage workflow; accurate handling of numerous details.
• Ability to work under pressure; meet deadlines; maintain a pleasant phone voice; direct the work of others; work and think independently; resolve conflicts and prioritize.
• Demonstrated ability to build positive working relationships, collaborate effectively with colleagues, and maintain a high level of professionalism in all interactions.
• Strong judgment, discretion, and ability to handle confidential information appropriately.
• Flexibility in working hours to complete priority projects and provide coverage across all Office Services functions.
• Requires excellent computer skills, including proficiency in Microsoft Suite, especially Word, Excel, and Outlook.

Responsibilities

• Handles phones, email traffic and reception duties in a highly professional manner as assigned.
• Maintains inventory required in each floor’s local supply room and reports needs to purchasing personnel.
• Assists with kitchen duties including coffee and replenishing supplies.
• Provides host services for functions including luncheons and client conferences.
• Cleans vacant office spaces in preparation for new occupants.
• Operates copy, binding, and postal equipment as needed.
• Sorts and distributes incoming mail and posts outgoing mail.
• Picks up and delivers interoffice mail and faxes as needed while following loss-prevention guidelines.
• Assists attorneys and staff with Office Services operations.
• Completes pickups, deliveries and filings in downtown and Denver metro area.
• Assists maintenance with furniture moves and light repairs.
• Completes required paperwork and assists Fax/Printer Technician.

Skills

Telephone systems

Reception procedures

Inventory management

Public relations

Time management

Work under pressure

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or GED/equivalent

Tools

Phone system

Printers & fax

Copy/binding equipment

Postal equipment

Job description

Holland & Hart LLP is seeking an Office Services Clerk in Denver to provide general support to the Office Services Department. You will handle phones, reception, inventory, mail, and hosting for meetings and client conferences, while assisting with copy/printing and light facilities tasks.

The role requires at least a high school diploma and 2+ years in hospitality or a professional office setting (preferably in a law firm). Strong MS Office skills and a professional demeanor are essential.