Office Operations Specialist — Multitask & Coordination Pro

Paycom - ATS; Suffolk (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Paycom - ATS in Suffolk, VA is seeking an Operations Administrator to serve as the primary support and administrative contact for the Virginia office. You will handle office needs, IT coordination, and service contractors while maintaining professionalism and flexibility for unplanned tasks.

Responsibilities include greeting visitors, managing supplies, processing mail, handling warehouse deliveries with forklift training, and supporting service orders and reporting.

Qualifications

• 5 years of prior administrative support experience.
• Advanced knowledge of Microsoft Office products including Excel and Word, and Adobe Acrobat.
• Ability to work independently with minimal supervision.
• Strong communication and customer service skills.
• Excellent organizational and multitasking abilities.
• Pre-employment drug screening and background check.

Responsibilities

• Answer and route all incoming phone calls; forward after-hours calls as needed.
• Greet visitors and provide assistance as required.
• Inventory and reorder office, kitchen, and bathroom supplies.
• Receive and distribute incoming mail and handle outgoing mail.
• Receive, check in, and sort warehouse deliveries; forklift training provided.
• Assist Service Operations with work orders and timesheets routing.
• Monitor general ledger for stock items and allocate costs to jobs.
• Create service purchase orders; ensure timely ordering and delivery.
• Provide various reports to operations teams upon request.
• Support word processing, spreadsheets, presentations, and filing needs.
• Keep office neat and coordinate event planning and holiday decor.

Skills

MS Office

Adobe Acrobat

Independent work

Team player

Communication skills

Organizational skills

Education

High school diploma or GED

Job description

Paycom - ATS in Suffolk, VA is seeking an Operations Administrator to serve as the primary support and administrative contact for the Virginia office. You will handle office needs, IT coordination, and service contractors while maintaining professionalism and flexibility for unplanned tasks.

Responsibilities include greeting visitors, managing supplies, processing mail, handling warehouse deliveries with forklift training, and supporting service orders and reporting.