Office & Operations Specialist - HR, Finance & Admin

TRP Infrastructure; Jacksonville (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401k

Job summary

TRP Infrastructure Services is seeking an Office Administrative Assistant to support the management team and keep daily operations running smoothly. This role emphasizes finance, document control, HR support, procurement, and compliance within a busy office environment.

You will coordinate meetings, assist payroll, maintain records, build vendor relationships, and help prepare reports and presentations. Strong MS Office skills, confidentiality, and the ability to work independently are

Qualifications

• HS Diploma or GED is required.
• 3–5 years of office administration or customer relations experience.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
• Driver’s license with a good driving record.
• Strong communication and interpersonal skills.
• SAP experience strongly preferred.

Responsibilities

• Provide comprehensive administrative support to the management team, including scheduling meetings and managing calendars.
• Assist HR and payroll tasks and coordinate benefits enrollment.
• Manage financial documents, prepare reports and presentations.
• Oversee procurement and vendor relations, maintain inventory.
• Support accounts payable/receivable and expense reporting.
• Contribute to safety and maintenance of the office.
• Serve as liaison for clients and staff to ensure a productive environment.
• Participate in strategic meetings and project support.
• Respond to urgent inquiries and overtime when needed.
• Perform other duties as assigned.

Skills

MS Office Suite

Time management

Organizational skills

Communication skills

Professionalism

Confidentiality

Education

HS Diploma or GED

Tools

SAP

Driver's license

Job description

TRP Infrastructure Services is seeking an Office Administrative Assistant to support the management team and keep daily operations running smoothly. This role emphasizes finance, document control, HR support, procurement, and compliance within a busy office environment.

You will coordinate meetings, assist payroll, maintain records, build vendor relationships, and help prepare reports and presentations. Strong MS Office skills, confidentiality, and the ability to work independently are