Office Operations Specialist

MoboTrex; Livermore (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

MoboTrex is seeking an Office Associate to support front-office operations, administrative duties, and facilities in a fast-paced Livermore, CA environment. The role requires independence, a positive attitude, and strong teamwork.

Responsibilities include managing calls, filing, scheduling, and coordinating with vendors, while supporting accounts payable/receivable and general office tasks. This on-site position expects reliable attendance and accurate work.

Qualifications

• High degree of accuracy and attention to detail.
• Ability to work both collaboratively and independently.
• Proficient in Microsoft Office Suite and Google applications.
• Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines.
• Reliable in work and attendance; comfortable working with little supervision.
• Clear written and verbal communication skills; positive attitude and a strong team contributor.

Responsibilities

• Answer and direct incoming calls to the appropriate staff.
• Maintain daily upkeep of front office and common areas.
• Set up coffee and manage calendars for absences and meetings.
• Process documents, filings, scanning, and mailings.
• Manage office supplies, printer ink, and equipment.
• Support AP/AR and assist with invoices and shiplog tracking.
• Coordinate FedEx shipments as needed.

Skills

Attention to detail

Communication

Multi-tasking

Independent work

Teamwork

Education

High school diploma or equivalent

Office administration coursework preferred

Tools

Microsoft Office

Google Workspace

Printers & Copiers

Job description

MoboTrex is seeking an Office Associate to support front-office operations, administrative duties, and facilities in a fast-paced Livermore, CA environment. The role requires independence, a positive attitude, and strong teamwork.

Responsibilities include managing calls, filing, scheduling, and coordinating with vendors, while supporting accounts payable/receivable and general office tasks. This on-site position expects reliable attendance and accurate work.