Administrative & Scheduling Specialist

ADP; Village of Cassadaga (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

Dynamic Workforce Solutions in Cassadaga, NY is seeking a full-time clerical/administrative assistant. The role supports routine and non-routine tasks, maintains calendars, handles mail, and prepares board meeting paperwork.

The candidate should have a high school diploma and at least two years of clerical experience, with duties including data entry, dictation, and filing. The organization emphasizes ethical practices and a positive culture.

Qualifications

• High school diploma or equivalent.
• Two years of related clerical experience.
• Ability to promote the Career Success Standards (CSS) by modeling appropriate behaviors, mentoring students when necessary, and monitoring both positive and negative behaviors through interventions.

Responsibilities

• Handles routine matters personally and routes non-routine business to appropriate staff, including covering phones and taking messages.
• Maintains the monthly calendar of activities and appointments.
• Maintains the correspondence control log, receives incoming and outgoing mail, and provides follow-up on action items.
• Prepares paperwork for boards and committee meetings; prepares and files agendas and minutes.
• Performs a variety of clerical and administrative duties.
• Prepares special reports, maintains files and records, and compiles statistical data.
• Performs clerical duties, including data entry, dictation, and typing.
• Maintains an appropriate stock of department supplies.
• Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.
• Models, mentors, and monitors the positive normative culture of the center.
• Acts as a responsible custodian for assigned center property.
• Reports violations of ethical behavior.
• Suggests opportunities for continuous operational improvement and reduction of waste.
• Identifies and reports environmental health and safety concerns.

Education

High school diploma or equivalent

Job description

Dynamic Workforce Solutions in Cassadaga, NY is seeking a full-time clerical/administrative assistant. The role supports routine and non-routine tasks, maintains calendars, handles mail, and prepares board meeting paperwork.

The candidate should have a high school diploma and at least two years of clerical experience, with duties including data entry, dictation, and filing. The organization emphasizes ethical practices and a positive culture.