Office Operations & Reception Lead

Simpson Thacher & Bartlett; Boston (MA); On-site; USD 85,000 - 100,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Boston is seeking an Operations Coordinator to provide high-level administrative and facilities support for the Boston Office, ensuring a professional, welcoming workplace for clients and staff.

You will oversee reception, conference room bookings, vendor coordination, budgeting, invoicing, onboarding/offboarding, and logistics, collaborating with IT, building management, and admin teams to maintain smooth operations.

Qualifications

• 2–4 years of administrative experience in a corporate or professional setting.
• Excellent interpersonal and communication skills with clients and colleagues.
• Proficient in MS Office Suite; able to manage budgets and invoices.

Responsibilities

• Provide administrative support for office- and operations-related initiatives.
• Oversee reception and visitor experience to ensure a professional, engaging environment.
• Coordinate conference and visitor reservations systems.
• Assist with reviewing, processing, and tracking invoices using Chrome River.
• Coordinate on-boarding and off-boarding, vendor coordination and office moves.

Skills

Administrative experience

Interpersonal skills

MS Office Suite

Attention to detail

Education

Bachelor's degree

Tools

SharePoint

Adobe Pro

Job description

Simpson Thacher & Bartlett LLP in Boston is seeking an Operations Coordinator to provide high-level administrative and facilities support for the Boston Office, ensuring a professional, welcoming workplace for clients and staff.

You will oversee reception, conference room bookings, vendor coordination, budgeting, invoicing, onboarding/offboarding, and logistics, collaborating with IT, building management, and admin teams to maintain smooth operations.