Office Operations Lead & Vendor Coordinator

Shift Ladder; United States; On-site; USD 35,000 - 56,000; Full time

Job summary

Shift Ladder is seeking an organized Office Coordinator to manage vendors, coordinate office supplies, onboard new hires, and maintain mission-critical systems that keep the operation running smoothly.

You’ll be the connective tissue of the organization, handling filing, calendars, invoices, expense reports, and procurement with a proactive, detail-oriented approach that keeps everything in order.

Qualifications

• High school diploma or associate's degree with 2–3 years of office experience.
• Experience coordinating office operations and vendor management is preferred.
• Strong organizational skills and ability to maintain filing systems.

Responsibilities

• Coordinate office operations — supplies, vendors, maintenance requests
• Maintain filing systems and databases that nobody else understands
• Process invoices, expense reports, and purchase orders
• Onboard new employees and set up their accounts and workspace
• Schedule meetings and manage conference room calendars
• Be the person everyone asks when they can't find anything

Education

High school diploma or associate's degree + 2-3 years office experience

Job description

Shift Ladder is seeking an organized Office Coordinator to manage vendors, coordinate office supplies, onboard new hires, and maintain mission-critical systems that keep the operation running smoothly.

You’ll be the connective tissue of the organization, handling filing, calendars, invoices, expense reports, and procurement with a proactive, detail-oriented approach that keeps everything in order.