Office Operations & Mail Specialist

SourcePro Search, LLC; Newark (NJ); On-site; USD 23,000 - 29,000; Full time

Job summary

SourcePro Search, LLC seeks an Office Operations Clerk / Hospitality for our New Jersey Office (In-Office Role). The role runs 8:00 a.m. – 5:00 p.m., Monday to Friday, and reports to the Office Operations Manager.

You’ll manage mail and packages, perform document services, stock supplies, reset conference rooms, assist with moves, troubleshoot equipment, and support the Office Services team in a fast-paced environment.

Qualifications

• Proficiency in Microsoft Office is required.
• Strong attention to detail and ability to follow written/verbal instructions.
• Good communication and multitasking in a fast-paced environment.
• Ability to lift up to 30 pounds and perform physical tasks as needed.

Responsibilities

• Sort, scan, email, and deliver incoming mail, faxes, overnight packages, and hand deliveries.
• Perform document services including copying, printing, scanning, binding, and CD/DVD duplication.
• Log receipt and delivery information for mail and packages.
• Schedule messenger services and manage outgoing mail processing, including stamping.
• Monitor office and mailroom supply levels, create order lists, and restock supplies.
• Maintain and reset conference rooms for meetings, ensuring cleanliness and readiness.
• Clean and organize kitchen areas, mailrooms, and common areas.
• Assist with internal office moves, including lifting and relocating boxes and files.
• Troubleshoot and resolve basic issues with office equipment such as copiers, postage machines, and scanners.
• Report maintenance issues promptly and ensure proper follow-up.
• Assist with special projects and provide support to the Office Services team as needed.

Skills

MS Office Suite

Attention to detail

Communication skills

Multitasking

Physical ability (lift up to 30 lbs)

Tools

Konica

Kofax

Pitney Bowes

iManage / email apps

Job description

SourcePro Search, LLC seeks an Office Operations Clerk / Hospitality for our New Jersey Office (In-Office Role). The role runs 8:00 a.m. – 5:00 p.m., Monday to Friday, and reports to the Office Operations Manager.

You’ll manage mail and packages, perform document services, stock supplies, reset conference rooms, assist with moves, troubleshoot equipment, and support the Office Services team in a fast-paced environment.