Office Operations Clerk

SourcePro Search, LLC; Newark (NJ); On-site; USD 22,000 - 30,000; Full time

Job summary

SourcePro Search, LLC is seeking an Office Operations Clerk for our New Jersey office, in-office hours 8:00 AM–5:00 PM. You will be the central contact for Office Services and Mailroom Operations, ensuring smooth internal communication and timely delivery services.

Key duties include handling mail, copying, shipments, and conference room setup, while maintaining supplies and equipment. The role requires strong organization, dependability, and a proactive service mindset in a team-focused

Qualifications

• Proficiency in Microsoft Office and document management systems like iManage.
• Familiarity with office and mailroom equipment (Konica, Pitney Bowes, Kofax).
• Ability to follow operating instructions for mailing and equipment use.
• Strong communication and organizational skills.
• Dependability, attention to detail, and a proactive, service-oriented mindset.
• Ability to multitask and maintain productivity under pressure.
• Physical ability to lift up to 30 pounds.
• Team-oriented, self-motivated with a professional demeanor.
• Technical comfort with Outlook and standard office software.

Responsibilities

• Sort, scan, email, and deliver incoming mail and faxes.
• Manage copying, printing, scanning, binding, and media duplication (CD/DVD).
• Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.).
• Schedule messenger services and stamp outgoing mail.
• Maintain inventory of office supplies and prepare order lists as needed.
• Stock supplies in mailroom, supply closets, and kitchen areas.
• Set up and maintain conference rooms before and after meetings.
• Maintain cleanliness of mailroom, kitchen, conference rooms, and common areas.
• Move and transport boxes or files to designated areas as needed.
• Troubleshoot and resolve issues with office equipment, including photocopiers and postage machines.
• Ensure timely reporting and resolution of maintenance problems.
• Accurately scan and record document receipt and mailing dates.
• Follow all written and verbal instructions to complete projects in a timely manner.

Skills

Strong communication

Organizational skills

Multitasking

Dependability

Teamwork

Proactive service mindset

Tools

Microsoft Office (Word, Outlook, Excel)

iManage

Konica scanning tools

Pitney Bowes

Kofax scanning

Job description

Office Operations Clerk

Location: New Jersey Office (In-Office, 8:00 AM – 5:00 PM)
Classification: Non-Exempt

What You’ll Do:

As the Office Operations Clerk, you will be the central point of contact for Office Services and Mailroom Operations. You will play a critical role in ensuring seamless internal communication and delivery services while maintaining the firm’s day-to-day operational needs.

• Sort, scan, email, and deliver incoming mail and faxes

• Manage copying, printing, scanning, binding, and media duplication (CD/DVD)

• Handle all incoming hand deliveries and overnight packages (FedEx, UPS, etc.)

• Schedule messenger services and stamp outgoing mail

• Maintain inventory of office supplies and prepare order lists as needed

• Stock supplies in mailroom, supply closets, and kitchen areas

• Set up and maintain conference rooms before and after meetings

• Maintain cleanliness of mailroom, kitchen, conference rooms, and common areas

• Move and transport boxes or files to designated areas as needed

• Troubleshoot and resolve issues with office equipment, including photocopiers and postage machines

• Ensure timely reporting and resolution of maintenance problems

• Accurately scan and record document receipt and mailing dates

• Follow all written and verbal instructions to complete projects in a timely manner

What You’ll Bring:

• Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems like iManage

• Familiarity with office and mailroom equipment, including Konica, Pitney Bowes, and Kofax scanning tools

• Ability to understand operating instructions and follow procedures for mailing and equipment use

• Strong communication and organizational skills

• Dependability, attention to detail, and a proactive, service-oriented mindset

• Ability to multitask and maintain productivity under pressure

• Physical ability to lift up to 30 pounds as needed

• A team-oriented, self-motivated approach with a flexible and professional demeanor

• Technical comfort with Outlook and standard office software