Office Operations Maestro

Midwest Communications, Inc.; Town of Wausau (WI); On-site; USD 54,443,000 - 60,174,000; Full time

Benefits offered by this job

Paid time off

Holidays

Health, dental, and vision insurance

401(k)

Life insurance

Disability coverage

Job summary

Midwest Communications, Inc. is seeking an Office Coordinator to keep daily operations running smoothly across departments including payroll, traffic, sales, and HR. You’ll manage the front desk, assist with onboarding, and coordinate station events and promotions to ensure timely execution.

You’ll work with a team to maintain office efficiency, handle administrative tasks, and support special projects. This role offers full-time hours and benefits in a collaborative environment.

Qualifications

• Have a high school diploma or GED equivalent.
• Demonstrate strong organizational and time-management skills.
• Possess a valid Wisconsin driver’s license and reliable transportation.
• Accounts receivable and/or accounts payable experience preferred but not necessary.
• Be able to pass a background check and motor vehicle record check.

Responsibilities

• Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
• Keep the front office, lobby, and common areas organized and welcoming.
• Coordinate routine office maintenance and cleaning services and manage office equipment needs.
• Order office supplies and other administrative materials as needed.
• Handle outgoing shipments and distribute incoming mail; assist with onboarding.
• Support payroll by reviewing live ads and voice tracking for discrepancies.
• Enter incoming checks, deposits, and maintain daily traffic logs.
• Assist sales with projects and maintain the company employee listing with the Chamber.

Skills

Strong organizational skills

Time-management

Valid Wisconsin driver’s license

Accounts receivable experience

Accounts payable experience

Education

High school diploma or GED

Job description

Midwest Communications, Inc. is seeking an Office Coordinator to keep daily operations running smoothly across departments including payroll, traffic, sales, and HR. You’ll manage the front desk, assist with onboarding, and coordinate station events and promotions to ensure timely execution.

You’ll work with a team to maintain office efficiency, handle administrative tasks, and support special projects. This role offers full-time hours and benefits in a collaborative environment.