Office Coordinator

Wisconsin Broadcasters Association; Town of Wausau (WI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Disability coverage

Paid time off

Job summary

Midwest Communications, Inc. is seeking an Office Coordinator to keep day-to-day operations running smoothly across payroll, traffic, sales, HR, and on-air talent.

You’ll manage front desk, organize office spaces, and coordinate events, vendor orders, and administrative tasks in a collaborative, family-founded culture. The role offers competitive hourly pay, benefits, and opportunities to shape the role within a privately owned media company.

Qualifications

• Front desk operations and office coordination experience.
• Experience supporting payroll, remotes, and basic finance.
• Experience handling accounts payable/receivable and vendor coordination.

Responsibilities

• Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
• Keep the front office, lobby, and common areas organized and welcoming.
• Coordinate routine office maintenance and supplies, and handle mail and shipments.
• Assist payroll, traffic, sales, HR, and promotions to keep day-to-day operations running smoothly.
• Maintain records for prizes, events, and administrative needs.

Skills

Front desk operations

Payroll support

Accounts payable/receivable

Vendor management

Education

High school diploma or GED

Job description

Someone has to keep this train on its tracks!

Behind every great radio station is someone making sure the details don’t fall through the cracks. From keeping the office running smoothly to supporting sales, finance, traffic, promotions, and station events, you’ll be the person who keeps a lot of moving pieces moving in the right direction.

Your Team

As the Office Coordinator, you’ll work with individuals across the company. This includes payroll, traffic, sales, HR, and on-air talent to keep day-to-day operations running smoothly.

Culture at Midwest Communications

At Midwest Communications, Inc., we’re invested in the longevity and satisfaction of our employees. As a privately owned, family-founded company, we expect our team members to take ownership of their work while also enjoying a laid-back, collaborative atmosphere.

You’ll have the tools and support of an established media company, along with the autonomy to get your work done and make the role your own.

Office Administration

• Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
• Keep the front office, lobby, and common areas organized and welcoming.
• Coordinate routine office maintenance and cleaning services as well as maintain copier and general office equipment needs.
• Order office supplies and other administrative materials as needed.
• Manage outgoing FedEx and UPS shipments and distribute incoming daily mail.
• Create badges and lanyards for new employees and assist with new-hire paperwork and onboarding.
• File outreach and other administrative forms.

Payroll & Financial Administration

• Support payroll by reviewing live ads, remotes, and voice tracking and helping identify minor discrepancies.
• Enter incoming checks and prepare deposits.
• Make bank deposits and maintain credit card logs and payment entries.
• Enter and maintain daily traffic logs.

Sales & Business Support

• Update daily SGA and pacing reports.
• Print, organize, bind sales documents and pull monthly Google Ad receipts.
• Enter orders for LSM Media, Radio Advertising, and other vendors as needed.
• Assist the sales team with various day-to-day projects and administrative needs.
• Maintain the company’s employee listing with the Chamber of Commerce.

Prize & Station Support

• Maintain accurate records of station prizes and giveaways.
• Coordinate administrative needs for community and station events, including WDEZ Homes of Christmas, holiday parade registrations, radiothons, and more.
• Order Brewers, Packers, and Badgers schedule merchandise.
• Obtain quotes, review proofs, and coordinate the ordering of promotional materials.
• Enter community events so they appear on station websites.

We Ask That You:

Have a high school diploma or GED equivalent.

Have strong organizational and time-management skills.

Have a valid Wisconsin driver’s license and reliable transportation.

Have accounts receivable and/or accounts payable experience preferred.

Be able to pass a background check and motor vehicle record check.

What We Offer:

• Competitive pay of $19.00–$21.00 per hour, based on experience.
• Paid time off and holidays.
• Health, dental, and vision insurance.
• 401(k), life insurance, disability coverage.

For more information about Midwest Communications and the communities we serve, visit mwcradio.com .

Midwest Communications, Inc. is an Equal Opportunity Employer by choice.

Additional Info

Station/Company Name : Midwest Communications, Inc

Contact Email : [e-mail]