Office Operations Lead - Path to Full Manager

Marvins Organic Gardens; Lebanon (OH); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid volunteer projects

Green work environment

Employee discounts

Paid time off

Performance bonus

Company parties

Flexible schedule

Free snacks

Advancement opportunities

Training & development

Wellness resources

Job summary

Marvin’s Organic Gardens seeks an Office Assistant Manager to streamline administrative workflows, manage billing, and strengthen relationships within the MOG family. This role offers a clear path to full office management and a chance to contribute to our sustainability mission.

You will support two office locations, handle QuickBooks and Jobber CRM, and collaborate with the owners on online educational content while helping with HR, payroll and culture initiatives in a collaborative community

Qualifications

• Minimum 3 years of experience in office administration, management, operations coordination, or logistics.
• Demonstrated ability to build workflows and improve processes.
• Proven financial oversight with billing and numbers accuracy.
• Strong communication and collaborative skills.
• Willingness to travel between locations and support field teams.

Responsibilities

• Office-to-Field Systems Optimization: Analyze, develop, and refine workflows connecting office to field crews; create inventory and tracking systems.
• Financial & Billing Management: Manage client billing, process payments, and maintain records in QuickBooks and Jobber.
• Client Concierge & Hospitality: Manage CRM for inquiries, scheduling, dispatch, and reviews to ensure a high-touch client experience.
• Data & Tool Management: Maintain digital workspace and ensure clean data flow across tools.
• Owner Collaboration: Assist owners with legacy operations and online educational content creation.
• HR, Payroll & Company Culture: Handle payroll, PTO, onboarding, and training initiatives to elevate culture.

Skills

Self Management

Processes Architect

Tech Fluent

Financial Integrity

High EQ

Flexible Attitude

Sustainability

Tools

QuickBooks

Jobber CRM

Google Suite

Social Media

Apple/Mac ecosystem

Job description

Marvin’s Organic Gardens seeks an Office Assistant Manager to streamline administrative workflows, manage billing, and strengthen relationships within the MOG family. This role offers a clear path to full office management and a chance to contribute to our sustainability mission.

You will support two office locations, handle QuickBooks and Jobber CRM, and collaborate with the owners on online educational content while helping with HR, payroll and culture initiatives in a collaborative community