Office Operations Lead — Onsite, Vendor & Onboarding

Terrestrial Bio, Inc.; Woburn (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Terrestrial Bio, Inc. in Woburn, MA is seeking an Office Operations, Sr Associate to own the administrative backbone: visitors, deliveries, supplies, vendors, records, events, and onboarding for new teammates.

This on-site, full-time role reports to the Director, Facilities and offers growth within the Operations team for a fast-moving biotech company. You will manage daily tasks across mail, procurement, space planning, and vendor coordination; plan all-hands meetings and celebrations; prep new

Qualifications

• 3–5 years of experience in an office/administrative/operations role with ownership of vendors, purchasing, or office operations.
• Proficiency with Google Workspace or Microsoft 365.
• Physically capable of lifting up to 25 lbs.
• Ability to stay organized while juggling many small requests at once.
• Clear, friendly written and verbal communication; comfortable interacting with vendors and leadership.
• Experience with purchasing, expense, or invoicing tools, or event planning is a plus.
• Startup, lab, or biotech environment experience or a bachelor’s degree is a plus.

Responsibilities

• Be the first point of contact at our site: welcome visitors and candidates, manage mail, shipping and receiving, and field everyday facilities questions.
• Order, stock, and track office, kitchen, and general supplies, keeping an eye on inventory and spend.
• Coordinate with vendors such as catering, building management, and maintenance, and follow up until issues are resolved.
• Plan and run all-hands meetings, team lunches, and celebrations that keep a growing team connected.
• Get new hires ready for day one (workspace, building access, equipment, and a warm welcome) and handle offboarding logistics.
• Handle core administrative work: process invoices and expenses, track purchase orders, manage shared calendars, and keep files and records organized.
• Help with the move into our new Allston facility, from logistics to making sure everyday systems work from the start.
• As you grow, take on larger operations projects, such as evaluating vendors, improving how we track spend, or planning how we use our space.

Skills

Vendor management

Office operations

Organization

Communication

Education

Bachelor's degree

Tools

Google Workspace

Microsoft 365

Job description

Terrestrial Bio, Inc. in Woburn, MA is seeking an Office Operations, Sr Associate to own the administrative backbone: visitors, deliveries, supplies, vendors, records, events, and onboarding for new teammates.

This on-site, full-time role reports to the Director, Facilities and offers growth within the Operations team for a fast-moving biotech company. You will manage daily tasks across mail, procurement, space planning, and vendor coordination; plan all-hands meetings and celebrations; prep new