Office Operations Lead - Hospitality & Admin Support

Jiffy Lube International, Inc.; Allentown (Lehigh County); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Life Insurance

Long term disability leave

Flex Spending Account

Health Spending Account

Flexible work schedule

Paid holidays

Paid sick leave

Paid time off

Bereavement leave

Student loan forgiveness program

Job summary

United Way of the Greater Lehigh Valley is seeking an Office Manager to run the Executive Office. You will ensure the space is clean, welcoming and functional, provide essential administrative support, manage supplies and meetings, and deliver hospitality to guests and staff.

Five plus years of experience in administrative or executive support, facilities or office management, project management, or customer service are required; education may substitute for experience.

Qualifications

• Five plus years in administrative or executive support, facilities or office management, project management, or customer service.

Responsibilities

• Execute on office operations: maintain supplies inventory, distribute mail, manage meeting spaces, schedule Zoom, triage web submission forms, arrange for office services, manage office operations budget.
• Provide ad hoc administrative support for executives and departments: act as a floating admin, provide light executive support to leads without a dedicated assistant and light administrative support for departments without an admin.
• Manage physical office space: ensure our physical space is clean, welcoming and functional; handle facilities requests, office furniture, cube assignments, building badges, parking use.
• Direct office hospitality: ensure visitors to the office and attendees at our events experience excellent hospitality, feel cared for, welcomed and valued; organize food service with vendors and spend limits.
• Org-wide Office Operations: participate in the admin pool, answer main phone line on rotation, field 211 calls and assist at events.

Skills

Office equipment

Facilities management

Business English

MS Office

Fast-paced work

UWGV mission

Job description

United Way of the Greater Lehigh Valley is seeking an Office Manager to run the Executive Office. You will ensure the space is clean, welcoming and functional, provide essential administrative support, manage supplies and meetings, and deliver hospitality to guests and staff.

Five plus years of experience in administrative or executive support, facilities or office management, project management, or customer service are required; education may substitute for experience.