Office Manager

Jiffy Lube International, Inc.; Allentown (Lehigh County); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Life Insurance

Long term disability leave

Flex Spending Account

Health Spending Account

Flexible work schedule

Paid holidays

Paid sick leave

Paid time off

Bereavement leave

Student loan forgiveness program

Job summary

United Way of the Greater Lehigh Valley is seeking an Office Manager to run the Executive Office. You will ensure the space is clean, welcoming and functional, provide essential administrative support, manage supplies and meetings, and deliver hospitality to guests and staff.

Five plus years of experience in administrative or executive support, facilities or office management, project management, or customer service are required; education may substitute for experience.

Qualifications

• Five plus years in administrative or executive support, facilities or office management, project management, or customer service.

Responsibilities

• Execute on office operations: maintain supplies inventory, distribute mail, manage meeting spaces, schedule Zoom, triage web submission forms, arrange for office services, manage office operations budget.
• Provide ad hoc administrative support for executives and departments: act as a floating admin, provide light executive support to leads without a dedicated assistant and light administrative support for departments without an admin.
• Manage physical office space: ensure our physical space is clean, welcoming and functional; handle facilities requests, office furniture, cube assignments, building badges, parking use.
• Direct office hospitality: ensure visitors to the office and attendees at our events experience excellent hospitality, feel cared for, welcomed and valued; organize food service with vendors and spend limits.
• Org-wide Office Operations: participate in the admin pool, answer main phone line on rotation, field 211 calls and assist at events.

Skills

Office equipment

Facilities management

Business English

MS Office

Fast-paced work

UWGV mission

Job description

Department: Executive Office

Supervisor: AVP, People & Culture

Status: Hourly, Nonexempt, Full-time (37.5 hours per week)

Rate Range: $25 $30 / Hour

Location: UWGLV Office

Position Description Office Manager

Manage all office operations; ensure our physical space is clean, welcoming and functional, all staff have the physical resources they need to conduct their work and we are providing excellent hospitality to guests. Provide ad hoc administrative support as needed across the organization.

Work Experience and/or Education Required

Five plus years professional experience in a range of the following: administrative or executive support, facilities or office management, project management, or customer service. Education is considered in lieu of experience.

Skills Preferred

• Proficient user of general office equipment,
• Familiar with facilities management,
• Knowledge of business English correspondence, correct punctuation, and grammatical usage,
• Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint, Outlook),
• Ability to work in a fast paced, results driven environment
• Understanding of and commitment to the mission, vision, and goals of United Way.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid Life Insurance
• Long term disability leave
• Flex Spending Account (FSA)
• Health Spending Account (HSA)
• Flexible work schedule
• Paid holidays
• Paid sick leave
• Paid time off
• Bereavement leave
• Student loan forgiveness program

Culture

With our organization, you will be working every day to ensure children succeed in school, families achieve self-sufficiency and seniors thrive in our community. We offer competitive salaries, opportunity for growth, the camaraderie of great co-workers and a comprehensive benefits package.

Responsibilities

Accountabilities:

1. Execute on office operations (25% of time): maintain supplies inventory, distribute mail & packages, manage meeting spaces, schedule zoom, triage web submission forms, arrange for office services, manage office operations budget.

2. Provide ad hoc administrative support for executives and departments(30% of time): act as a floating admin, provide light executive support to leads without a dedicated assistant and light administrative support for departments without an admin.

3. Manage physical office space (20% of time): Ensure our physical space is clean, welcoming and functional. Manage facilities requests, office furniture, cube assignments, building badges, parking use.

4. Direct office hospitality (5% of time):Ensure visitors to the office and attendees at our events experience excellence in hospitality, feel cared for, welcomed and valued. Organize food service with standardized vendors, SOP s and spend limits.

5. Org-wide Office Operations (10% of time): participate as a member in the admin pool, answering the main phone line on rotation, fielding 211 call requests and assisting at events.

Requirements

5 plus years of experience in a range of the following: administrative or executive support, facilities or office management, project management, or customer service.

Not related to a current UWGLV employee

Equal Opportunity Employer

United Way of the Greater Lehigh Valley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.