Office Operations Lead: Front Desk & Admin

Spirit Electronics; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Spirit Electronics is a veteran-owned, woman-owned value-added supplier of high-reliability components and services. The Front Office Manager will oversee corporate office operations, front desk, facilities, and cross-department support in a fast-paced technical environment.

The role emphasizes proactive organization, professional conduct, and improving administrative efficiency while maintaining security and confidentiality across the office and events.

Qualifications

• 3+ years of experience in office administration, front office operations, or a related role; experience in a technical or industrial environment preferred.
• Prior experience coordinating office operations or guiding administrative personnel preferred.
• Associate’s degree or higher in business administration, office management, or related field preferred; equivalent experience considered.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; familiarity with office management software and databases.
• Strong communication, customer service, organization, time management, and multitasking skills.
• Ability to work independently, solve problems proactively, and adapt to changing priorities.
• Attention to detail, discretion with confidential information, and knowledge of office equipment and security procedures.
• Experience with meeting and event coordination, vendors, facilities, and office purchasing preferred.
• Basic familiarity with accounting and HR processes preferred; aerospace and defense industry knowledge a plus.

Responsibilities

• Oversee daily office operations and maintain a professional, organized workplace.
• Maintain front office procedures, administrative workflows, and workplace standards.
• Monitor office supplies, place orders, and coordinate equipment maintenance.
• Serve as the central contact for office concerns and resolve or elevate issues promptly.
• Identify opportunities to improve administrative efficiency and service quality.
• Oversee reception services, incoming calls, emails, and in-person inquiries.
• Welcome visitors, manage electronic check-in, and enforce visitor security procedures.
• Coordinate meeting rooms, visitor arrangements, hospitality, and front desk coverage.
• Ensure reception and shared areas remain clean, presentable, and ready for use.
• Coordinate maintenance requests, repairs, service appointments, and vendor communications.
• Monitor shared workspaces, conference rooms, breakrooms, and office equipment.
• Support office purchasing, safety practices, and facility security procedures.
• Schedule meetings, conferences, appointments, and company visits.
• Maintain accurate databases, records, filing systems, and administrative documentation.
• Prepare correspondence, reports, presentations, and business documents.
• Provide administrative support to leadership and departments as needed.
• Assist with office expense tracking, purchasing records, and basic HR/Benefits administrative coordination as assigned.
• Support company meetings, employee events, celebrations, and team activities.
• Coordinate catering, room setup, supplies, and event logistics.
• Assist with office-related onboarding arrangements and internal communications.
• Own service standards and timely completion of assigned front office tasks.
• Promote accountability for office cleanliness and shared-space expectations.
• Follow company policies regarding confidentiality, safety, security, and professional conduct.
• Proactively report operational concerns and recommend solutions to management.

Skills

Office administration

Front office operations

Communication

Customer service

Multitasking

Problem solving

Independent work

Security procedures

Education

Associate's degree or higher

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Spirit Electronics is a veteran-owned, woman-owned value-added supplier of high-reliability components and services. The Front Office Manager will oversee corporate office operations, front desk, facilities, and cross-department support in a fast-paced technical environment.

The role emphasizes proactive organization, professional conduct, and improving administrative efficiency while maintaining security and confidentiality across the office and events.