Front Desk & Office Operations Specialist

Vital Mechanical Service; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

A mechanical services company seeks an Office Administrator to manage office tasks and support operations. This role involves front desk duties, organizing company functions, ensuring safety compliance, and maintaining an efficient workspace. The ideal candidate is proficient in MS Office, detail-oriented, and able to adapt quickly. The position is office-based, with occasional site visits and physical demands like lifting and operating a forklift.

Qualifications

• Proficient in using MS Office Suite and Apple products.
• Excellent at staying organized and paying attention to details.
• Quickly adapts to changes.
• Demonstrates creative abilities.

Responsibilities

• Manage office administration and provide operational support.
• Serve as the primary front desk and phone contact.
• Receive and process incoming packages.
• Support office operations by occasionally operating a forklift.
• Run local company errands as needed.
• Maintain tidiness of kitchens, conference rooms, and shared spaces.
• Schedule and coordinate facilities inspections.
• Support Human Resources with onboarding and offboarding tasks.
• Perform and document monthly inspections for safety compliance.
• Coordinate uniform needs for field technicians.

Skills

MS Office Suite

Organizational skills

Attention to detail

Adaptability

Creative abilities

Job description

A mechanical services company seeks an Office Administrator to manage office tasks and support operations. This role involves front desk duties, organizing company functions, ensuring safety compliance, and maintaining an efficient workspace. The ideal candidate is proficient in MS Office, detail-oriented, and able to adapt quickly. The position is office-based, with occasional site visits and physical demands like lifting and operating a forklift.