Office Manager & Operations Lead (Admin, HR, IT)

The Mom Project; Gaithersburg (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Safe Harbor

Disability Insurance

Paid Time off

Flexible Spending Account

Job summary

The Mom Project is seeking a positive, energetic Office Manager to own the corporate office operations. You’ll coordinate front desk activities, IT support, marketing initiatives, HR/Accounting support, and compliance duties in a fast-paced environment.

You will manage executives’ calendars, prepare documents, handle vendor relations, and help organize company events while ensuring smooth daily operations and a professional office atmosphere.

Qualifications

• 2+ years of Administrative/Management experience.
• Excellent written and verbal communication skills.
• Strong time management and organizational abilities.
• Team player with proactive attitude.
• Notary License and bilingual (Spanish a plus) preferred.

Responsibilities

• Manages the front desk and serves as the first point of contact for guests, employees, and vendors.
• Performs general administrative tasks (phones, mail, emails, minutes).
• Coordinates deliveries and maintains office supplies and equipment.
• Supports human resources and accounting tasks and company compliance.
• Assists in coordinating meetings, events, and board communications.
• Provides clerical support to other departments and manages calendars and travel.

Skills

Administrative/Management Experience

Excellent written and verbal comms

Time management

Team player

Notary License

Bilingual (Spanish a plus)

Tools

Microsoft Office Suite

Job description

The Mom Project is seeking a positive, energetic Office Manager to own the corporate office operations. You’ll coordinate front desk activities, IT support, marketing initiatives, HR/Accounting support, and compliance duties in a fast-paced environment.

You will manage executives’ calendars, prepare documents, handle vendor relations, and help organize company events while ensuring smooth daily operations and a professional office atmosphere.