Services & Partner Development Coordinator

Visit Salt Lake; Salt Lake City (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Discretionary Bonus

Company provided HSA Contributions

401(k) plan with 4% match

Annual Paid Time Off

Job summary

Visit Salt Lake is seeking a collaborative, organized Services Administrative Assistant to support two teams: Services and Partner Development. You will coordinate schedules, manage communications, and prepare reports while handling records and day-to-day operations.

The ideal candidate is detail oriented, able to manage multiple priorities, and maintains confidentiality in a fast-paced environment. This role operates on-site and offers standard benefits and growth opportunities.

Qualifications

• High school diploma or equivalent; associate's or bachelor's preferred.
• 1–3 years of administrative, office support, or coordination experience.
• Strong organizational, time-management, and communication skills.
• Proficiency in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to department leadership and team members.
• Coordinate and collect agenda items for Admin Round Table, Sales & Services, and Services & Partner Development meetings.
• Compile and distribute Pass the Salt Highlights communications.
• Create and process departmental purchase orders.
• Generate and distribute definite reports.
• Prepare department pickup reports, including final attendance data for MINT reporting.
• Manage departmental shipping and delivery needs.
• Create and maintain Simpleview maps.
• Develop department presentations and PowerPoint materials for Team Talk meetings.
• Prepare and deliver amenities to hotel partners.
• Maintain the amenity closet by monitoring inventory, restocking supplies, and ensuring cleanliness and organization.
• Update and maintain CRM member account records.
• Support the development and distribution of the Member Newsletter.
• Assist in managing members-only social media channels.
• Gather event photos and attendance data and prepare post-event sponsor recap materials.
• Coordinate event logistics, including preparation, registration check-in, setup, and teardown.
• Monitor and respond to inquiries received through the Member Help inbox.
• Support the planning and execution of departmental flash events.

Skills

Organizational skills

Time management

Written and verbal communication

Customer-service oriented

Reliable and professional

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

CRM software

Job description

Visit Salt Lake is seeking a collaborative, organized Services Administrative Assistant to support two teams: Services and Partner Development. You will coordinate schedules, manage communications, and prepare reports while handling records and day-to-day operations.

The ideal candidate is detail oriented, able to manage multiple priorities, and maintains confidentiality in a fast-paced environment. This role operates on-site and offers standard benefits and growth opportunities.