Office Operations & Finance Coordinator

Metro Supply Chain Group; York (York County); On-site; USD 42,000 - 59,000; Full time

Job summary

Logistics in Motion is hiring an Operations & Administrative Coordinator in York, PA. The role bridges office needs with backend financial workflows, managing POs, invoicing, reconciliation, and vendor relationships.

You will handle daily office operations, procurement, meetings, and event coordination while ensuring accurate records and professional vendor interactions. This position supports a busy, details-driven environment.

Qualifications

• High school diploma required.
• Degree in Business Administration, Accounting, Finance, or related field preferred.
• 2–4 years experience in administrative, finance operations, or office management role.
• Experience with purchase order processing, vendor coordination, or invoice management strongly preferred.
• Familiarity with tools such as Microsoft Office, basic ERP/PO systems, or expense management platforms preferred.
• Experience working in a fast-paced office environment supporting multiple stakeholders.

Responsibilities

• Purchase Order (PO) management: Create, track, and manage POs for all department spending with proper internal approvals.
• Invoicing: Receive vendor invoices, match to POs, and route to Finance for timely payment.
• Account reconciliation: Perform monthly reconciliation of office credit cards and investigate discrepancies.
• Vendor management: Primary contact for building management, cleaning crews, and maintenance technicians.
• Production reporting: Prepare and maintain daily/weekly/monthly production reports to support performance tracking.
• Procurement: Monitor inventory of office supplies and negotiate with vendors for cost-effective ordering.
• Meeting & event coordination: Schedule and oversee meetings, including catering selection, setup, and cleanup.
• Facility maintenance: Ensure office remains organized and troubleshoot minor equipment issues.
• Mail & deliveries: Sort mail and manage outgoing shipments, handle high-volume deliveries.
• Communication & customer service: Maintain clear, professional interactions with vendors and employees.
• Problem-solving: Resolve discrepancies and operational issues with discretion.
• Event & logistics coordination: Plan meetings, catering, and office activities smoothly.
• Reliability & ownership: Take initiative to keep daily office operations running smoothly.
• Adaptability: Respond to changing priorities and unexpected needs.
• Confidentiality: Handle sensitive financial/vendor information discreetly.

Skills

Office administration

Finance operations

Vendor management

Communication skills

Problem solving

Education

High school diploma

Business/Accounting/Finance degree

Tools

Microsoft Office

ERP/PO systems

Job description

Logistics in Motion is hiring an Operations & Administrative Coordinator in York, PA. The role bridges office needs with backend financial workflows, managing POs, invoicing, reconciliation, and vendor relationships.

You will handle daily office operations, procurement, meetings, and event coordination while ensuring accurate records and professional vendor interactions. This position supports a busy, details-driven environment.