Operations Coordinator

Penske; Jessup (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

Penske is seeking an Operations Coordinator at the Jessup, MD facility. The role focuses on completing administrative processes to boost operational efficiency, profitability, and customer satisfaction.

You will support the branch financial manager with guidance and information for branch performance and profitability. The position involves overseeing accounts receivable, billing, licensing, and process analytics, using systems like QlikView or AS/400 to drive improvements.

Qualifications

• Experience handling accounts receivable and billing processes.
• Strong Excel/analytical skills helpful for reporting.

Responsibilities

• Oversee accounts receivable and local collections to support profitability.
• Manage weekly/monthly billing, contracts and maintenance issues.
• Coordinate fleet service activities including licensing and permitting.
• Analyze processes in billing, reports and credit memos to improve profitability.
• Maintain personnel files and payroll paperwork as assigned by branch/ district management.

Skills

Customer service

Communication

Administrative processes

Financial operations

Process analytics

Vendor coordination

Tools

QlikView

AS400

Job description

The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.

This position will be located at the Penske facility at 8685 Washington Blvd. Jessup, MD 20794.

Key Responsibilities

Financial Operations

• Oversight of accounts receivable process and maintain local collection contacts to support centralized function.
• Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability.

Fleet Operations

• Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.
• Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related.
• Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations.

Process Analytics

• Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

• Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.