Office Operations & Facilities Coordinator

BC US LLC

Immokalee (FL)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Job summary

BC US LLC is seeking an Office Manager to lead day-to-day administrative operations in Immokalee, FL. The role supports HR, IT, Finance, Facilities, and Client Services, while overseeing reception, scheduling, and vendor coordination.

You will handle office procedures, records, and communications and assist with accounting and onboarding tasks. This on-site position emphasizes organization, confidentiality, and process improvements.

Qualifications

Required: High school diploma or equivalent.
Preferred: Associate’s or bachelor’s in business, Administration, or related field; or equivalent experience.
Experience: 3+ years in office administration/office management supporting multi-department operations; regulated, healthcare, lab, or industrial setting a plus.

Responsibilities

Manage front office operations, including greeting visitors, answering calls, coordinating visitor access, and maintaining reception and meeting areas.
Coordinate calendars, meetings, interviews, and company events; prepare agendas, meeting materials, and track follow-up actions.
Develop and maintain office procedures, administrative records, and standard operating procedures.
Serve as the primary point of contact for office-related Facilities and IT requests, including phones, workspace needs, and office equipment.
Oversee office supplies, kitchen supplies, printed materials, and vendor services to ensure operational readiness.
Assist Human Resources with candidate logistics, employee file maintenance, and the confidential handling of personnel information.
Support purchasing and finance functions by reconciling administrative expenses and assisting with accounts payable documentation.
Maintain administrative records, contracts, visitor logs, manifests and other documentation to support regulatory compliance and audit readiness.
Prepare and distribute internal communications and provide administrative support for training, safety initiatives, and employee events.
Coordinate relationships with office service vendors, monitor service quality, and assist with contract renewals and issue resolution.
Support IACUC and Safety Committee meetings by assisting with minute taking and tracking of action item completion.
Support the Employee Engagement Committee by assisting with the planning and coordination of employee recognition and engagement activities.
Perform other duties as assigned to support business operations and continuous improvement.