Office Operations & Facilities Coordinator

GFF; Dallas (TX); On-site; USD 34,000 - 55,000; Full time

Job summary

GFF is seeking a Facilities/Office Operations Coordinator to manage day-to-day operations across the Dallas area. You will maintain a welcoming office, monitor supplies, coordinate maintenance, and serve as liaison with building management and vendors.

You will also support events, onboarding/offboarding, and office moves, with occasional travel to Austin and Fort Worth. Strong organizational skills and proactive problem-solving are essential.

Qualifications

• 2-5 years of related workplace operations experience.
• Strong organizational and time-management skills.
• Proactive mindset with ownership and detail orientation.
• Excellent interpersonal and communication skills.
• Ability to work independently and with a team.
• Proficiency with MS Office and Adobe Acrobat.

Responsibilities

• Coordinate and execute day-to-day workplace operations and maintain an organized office environment.
• Monitor inventory and manage purchasing.
• Maintain systems for office responsibilities, supply ordering, vendor service, and projects.
• Serve as contact for property management, building maintenance, security, parking, access control, and vendors.
• Coordinate service for office equipment and appliances.
• Coordinate employee and visitor building access and parking logistics.
• Support major firm events and employee engagement activities.
• Partner with HR and IT on onboarding and offboarding.
• Support office moves, cleanouts, and workspace reconfiguration.
• Support operational needs for Austin and Fort Worth offices, including travel as needed.
• Identify workplace issues and opportunities for improvement before they become urgent.

Skills

Workplace operations

Facilities coordination

Administrative support

Hospitality

Time management

Organizational skills

Customer service

Communication skills

Problem solving

Attention to detail

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Adobe Acrobat

Job description

GFF is seeking a Facilities/Office Operations Coordinator to manage day-to-day operations across the Dallas area. You will maintain a welcoming office, monitor supplies, coordinate maintenance, and serve as liaison with building management and vendors.

You will also support events, onboarding/offboarding, and office moves, with occasional travel to Austin and Fort Worth. Strong organizational skills and proactive problem-solving are essential.