Design Studio Operations Lead

GFF Design; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

GFF Design, a dynamic, award-winning multi-disciplinary design firm based in Dallas with offices in Dallas, Austin, and Fort Worth, seeks an Operations Coordinator. This hands-on role serves as a central resource for employees, visitors, vendors, building management, and firm leadership to keep offices organized, functional, and client-ready.

You will maintain systems for office responsibilities, coordinate access, and support major firm events and onboarding.

Qualifications

• 2-5 years of experience in workplace operations, facilities coordination, administrative support, hospitality, or a related role.
• Strong organizational and time-management skills with the ability to manage multiple priorities independently and within a team.
• Proactive with high attention to detail and a strong sense of ownership.
• Excellent interpersonal and customer service skills with written and verbal communication.
• Ability to adapt to a dynamic, fast-paced environment and balance planned tasks with unexpected needs.

Responsibilities

• Coordinate and execute day-to-day workplace operations and maintain an organized, professional, and welcoming office environment.
• Maintain systems for recurring office responsibilities, supply ordering, equipment maintenance, and vendor services.
• Serve as a primary contact for property management, building maintenance, security, parking, access control, and other workplace vendors.
• Coordinate service and maintenance for office equipment and appliances, including coffee machines and water equipment.
• Coordinate employee and visitor building access, parking logistics, QR codes, and related access needs.
• Support major firm events and employee engagement activities with logistics and setup/breakdown.
• Partner with HR and IT on onboarding/offboarding, including workstation readiness and workspace transitions.
• Support office moves, cleanouts, and workspace reconfiguration.
• Assist Austin and Fort Worth offices with supplies, coordination, and occasional travel.
• Proactively identify workplace issues and opportunities for improvement.

Skills

Operations experience

Attention to detail

Task prioritization

Ownership mindset

Customer service

Tools

Outlook

Excel

PowerPoint

Adobe Acrobat

Job description

GFF Design, a dynamic, award-winning multi-disciplinary design firm based in Dallas with offices in Dallas, Austin, and Fort Worth, seeks an Operations Coordinator. This hands-on role serves as a central resource for employees, visitors, vendors, building management, and firm leadership to keep offices organized, functional, and client-ready.

You will maintain systems for office responsibilities, coordinate access, and support major firm events and onboarding.