Strategic Multi-Office Operations Coordinator

GFF, Inc.; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

GFF Design is a Dallas-based, award-winning design firm seeking an Operations Coordinator to oversee daily workplace operations across Dallas, Austin, and Fort Worth. You will be a central resource for employees, vendors, and leadership, ensuring a well-organized, client-ready environment.

The role emphasizes ownership, proactive problem-solving, and collaboration with HR, IT, and leadership to keep offices running smoothly and events well-coordinated.

Qualifications

• Previous experience in workplace operations or facilities coordination.
• Strong organizational and time-management abilities.
• Proactive mindset with ownership and follow-through.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication.
• Attention to detail and ability to multitask.

Responsibilities

• Oversee day-to-day office operations and maintain an organized, functional, professional, and welcoming office environment.
• Monitor office inventory and manage recurring and as-needed purchasing.
• Maintain systems for office responsibilities, supply ordering, equipment maintenance, and vendor service.
• Serve as a primary contact for property management, building maintenance, security, parking, access control, and other vendors.
• Submit and track work orders, repairs, and maintenance through completion.
• Coordinate service for office equipment and appliances.
• Manage employee and visitor building access, parking logistics, and related needs.
• Support visitor and client experience by coordinating arrival logistics, meetings, and hospitality.
• Provide front desk coverage as needed and coordinate mail, deliveries, and courier services.
• Coordinate support for internal and external meetings, events, and firm functions.
• Partner with HR and IT on onboarding and workspace readiness.
• Assist with office moves, storage, and workspace reconfiguration.
• Maintain accurate office expense records, vendor information, and service history.
• Support operational needs across multiple offices as required.
• Collaborate with HR, Accounting, Marketing, IT, and leadership on office-related projects.
• Proactively identify workplace issues and opportunities for improvement.

Skills

Organizational skills

Time management

Customer service

Interpersonal skills

Ownership mindset

Proactive problem-solving

Communication skills

Multitasking

Team collaboration

Adaptability

Job description

GFF Design is a Dallas-based, award-winning design firm seeking an Operations Coordinator to oversee daily workplace operations across Dallas, Austin, and Fort Worth. You will be a central resource for employees, vendors, and leadership, ensuring a well-organized, client-ready environment.

The role emphasizes ownership, proactive problem-solving, and collaboration with HR, IT, and leadership to keep offices running smoothly and events well-coordinated.