Office Operations Coordinator

GFF; Dallas (TX); On-site; USD 34,000 - 55,000; Full time

Job summary

GFF is seeking a Facilities/Office Operations Coordinator to manage day-to-day operations across the Dallas area. You will maintain a welcoming office, monitor supplies, coordinate maintenance, and serve as liaison with building management and vendors.

You will also support events, onboarding/offboarding, and office moves, with occasional travel to Austin and Fort Worth. Strong organizational skills and proactive problem-solving are essential.

Qualifications

• 2-5 years of related workplace operations experience.
• Strong organizational and time-management skills.
• Proactive mindset with ownership and detail orientation.
• Excellent interpersonal and communication skills.
• Ability to work independently and with a team.
• Proficiency with MS Office and Adobe Acrobat.

Responsibilities

• Coordinate and execute day-to-day workplace operations and maintain an organized office environment.
• Monitor inventory and manage purchasing.
• Maintain systems for office responsibilities, supply ordering, vendor service, and projects.
• Serve as contact for property management, building maintenance, security, parking, access control, and vendors.
• Coordinate service for office equipment and appliances.
• Coordinate employee and visitor building access and parking logistics.
• Support major firm events and employee engagement activities.
• Partner with HR and IT on onboarding and offboarding.
• Support office moves, cleanouts, and workspace reconfiguration.
• Support operational needs for Austin and Fort Worth offices, including travel as needed.
• Identify workplace issues and opportunities for improvement before they become urgent.

Skills

Workplace operations

Facilities coordination

Administrative support

Hospitality

Time management

Organizational skills

Customer service

Communication skills

Problem solving

Attention to detail

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Adobe Acrobat

Job description

What You Will Do:

• Coordinate and execute day-to-day workplace operations and maintain an organized, functional, professional, and welcoming office environment.


• Monitor office, breakroom, beverage, cleaning, and general supply inventory and manage recurring and as‑needed purchasing.


• Maintain reliable systems for recurring office responsibilities, supply ordering, equipment maintenance, vendor service, and workplace projects.


• Serve as a primary point of contact for property management, building maintenance, security, parking, access control, and other workplace vendors.


• Coordinate service and maintenance for office equipment and appliances, including coffee machines, refrigerators, ice machines, water equipment, and other shared workplace resources.


• Coordinate employee and visitor building access, parking logistics, QR codes, and related workplace access needs.


• Coordinate & support major firm events and employee engagement activities, including food, beverages, supplies, setup, and breakdown for internal meetings, client meetings, firm lunches, happy hours, leadership meetings, and company-wide events


• Partner with HR and IT on employee onboarding and offboarding, including workstation readiness, parking, building access, office supplies, and workspace transitions.


• Support office moves, cleanouts, storage organization, workspace reconfiguration, and other facilities‑related projects.


• Support operational needs for the Austin and Fort Worth offices, including supplies, building coordination, vendor needs, office organization, and special projects with occasional travel as needed.


• Proactively identify workplace issues and opportunities for improvement before they become urgent or disruptive.

What We Are Looking For:

• 2-5 years of experience in workplace operations, facilities coordination, administrative support, hospitality, or a related role.


• Strong organizational and time-management skills with the ability to manage multiple priorities and recurring responsibilities with the ability to work independently while also collaborating effectively across a team.


• A proactive mindset with a strong sense of ownership and follow-through with a high attention to detail and the ability to anticipate needs.


• Excellent interpersonal and customer service skills & strong written and verbal communication skills.


• Strong problem-solving skills and sound judgment regarding when to resolve an issue independently and when to elevate.


• Thrives in a dynamic, fast-paced environment with the ability to identify urgent priorities, adapt quickly to changing circumstances, and manage multiple competing demands.


• Proficiency with Microsoft Office applications, including Outlook calendaring, Excel, and PowerPoint, as well as Adobe Acrobat, with the ability to quickly learn and effectively utilize workplace, vendor, access-control, and administrative systems.


• Ability and willingness to perform hands‑on workplace responsibilities as needed.