Office Operations & Events Coordinator

ООО «ХАГЕМАЕР ГРУПП»; Florida; On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Generous time off

Tuition reimbursement and professional

Hybrid and flexible work

Charitable contribution match

Stock purchase opportunities

Competitive compensation

401K and retirement programs

Job summary

Marsh Agency is seeking an Office Coordinator to help manage daily operations at our Maitland, FL site. The role is on-site, Monday through Friday, 8:30 am to 5:00 pm, supporting facilities, communications, events, and admin tasks.

Ideal candidates will have at least two years in a similar office role, strong MS Office skills, and the ability to juggle multiple deadlines with attention to detail. We welcome a team-oriented, proactive professional eager to contribute to a supportive workplace.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Partner with Facilities Team on vendor service coordination.
• Assist with Purchase Order creation and ongoing requests for vendor invoices.
• Process checks and FedEx to appropriate lock box.
• Coordinate and distribute internal communications, announcements, and updates.
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation.
• Support printing and mailing needs, including client presentations and proposals.
• Navigate carrier websites and extract documents for processing.
• Manage office supplies inventory, placing orders as needed.
• Answer incoming calls and route appropriately.
• Prepare outgoing mail and overnight packages.
• Maintain copiers and office equipment, assist with copier jams and settings.
• Process new mail tasks in document management systems.
• Monitor Employee Services group inbox.
• Assist with new hire onboarding

Skills

Communication skills

Prioritization

Organizational skills

Education

High school diploma or equivalent

College degree/certificate preferred

Tools

MS Office

Outlook

Word

Excel

Job description

Marsh Agency is seeking an Office Coordinator to help manage daily operations at our Maitland, FL site. The role is on-site, Monday through Friday, 8:30 am to 5:00 pm, supporting facilities, communications, events, and admin tasks.

Ideal candidates will have at least two years in a similar office role, strong MS Office skills, and the ability to juggle multiple deadlines with attention to detail. We welcome a team-oriented, proactive professional eager to contribute to a supportive workplace.