Hybrid Office Coordinator — Operations & Events

Marsh McLennan Agency; Florida; On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Hybrid work

Tuition reimbursement and professional

Health benefits

Competitive compensation

Stock purchase opportunities

Flex work

Volunteer time

Job summary

Marsh Agency is seeking an Office Coordinator to join our Business Services Group in Maitland, Florida. This on-site role runs five days a week from 8:30 am to 5:00 pm, supporting daily operations and internal communications.

As the Office Coordinator, you will oversee facilities coordination, vendor invoicing, ordering, mail handling, onboarding, events, and various administrative tasks to ensure a smooth, organized workplace.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.
• Ability to analyse and prioritize a variety of tasks and deadlines.
• Strong communication and interpersonal skills with a positive attitude.
• Well organized, strong attention to detail, deadline oriented, and self-motivated.

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Partner with the Facilities Team on vendor service coordination.
• Assist with Purchase Order creation and ongoing requests for vendor invoices.
• Process checks and FedEx to appropriate lock box.
• Coordinate and distribute internal communications, announcements, and updates.
• Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation.
• Support printing and mailing needs, including client presentations and proposals.
• Navigate carrier websites and extract documents for processing.
• Manage office supplies inventory, placing orders as needed.
• Answer incoming calls and route appropriately.
• Prepare outgoing mail and overnight packages.
• Maintain copiers and office equipment, assist with copier jams and settings.
• Process new mail tasks in document management systems.
• Monitor Employee Services group inbox.
• Assist with new hire onboarding.

Education

High school diploma or equivalent

College degree/certificate preferred

Tools

MS Office

Outlook

Excel

Job description

Marsh Agency is seeking an Office Coordinator to join our Business Services Group in Maitland, Florida. This on-site role runs five days a week from 8:30 am to 5:00 pm, supporting daily operations and internal communications.

As the Office Coordinator, you will oversee facilities coordination, vendor invoicing, ordering, mail handling, onboarding, events, and various administrative tasks to ensure a smooth, organized workplace.