Office & Culture Coordinator (Admin & Events)

Info Image; Brisbane (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Info Image in Brisbane, CA is seeking an Office Administrator to serve as the administrative point of contact for all office coordination. You will support the Director and senior executives, manage front office activities, and oversee travel, events, and onboarding with a proactive, professional approach.

The role requires strong communication, organization, and discretion, with the ability to handle confidential information and adapt to a growing, dynamic environment.

Qualifications

• 4+ years of experience in office management or executive assistant role.
• Advanced skills in Microsoft Office, Adobe, and other common office equipment and tools.
• Excellent written and verbal communication skills, and professional demeanor.
• Ability to juggle multiple tasks with acute attention to detail in a fast-paced, time sensitive environment.
• Discretion and integrity in handling confidential materials and issues.
• Excels under pressure, maintaining a calm demeanor.
• Ability to work well independently, and with a team.
• Self-motivated and eager to take on new challenges.

Responsibilities

• Manage the front office: POC answering phones, call routing, and guiding staff and customers.
• Check in and register all guests and vendors per security guidelines.
• Receiving packages, sorting mail, deliveries.
• Provide full administrative support to the Department Director and Senior Executives.
• Travel arrangements as needed.
• Plan events and manage conference room usage and catering needs.
• Assist with onboarding for new employees and coordination of supplies.
• Maintain daily office operations and facility supplies.

Education

Bachelor's degree

High School Diploma

Tools

Adobe

Job description

Info Image in Brisbane, CA is seeking an Office Administrator to serve as the administrative point of contact for all office coordination. You will support the Director and senior executives, manage front office activities, and oversee travel, events, and onboarding with a proactive, professional approach.

The role requires strong communication, organization, and discretion, with the ability to handle confidential information and adapt to a growing, dynamic environment.