Office Operations & Engagement Leader

swipejobs; City of Rochester (NY); On-site; USD 85,962,000 - 100,289,000; Full time

Job summary

SwipeJobs in Rochester, NY is seeking an organized, proactive Office Manager to support daily operations in a fast-paced professional office.

The role covers office operations, facilities coordination, admin support, events, vendor relations, and HR onboarding for contractors. The ideal candidate thrives independently, communicates well, and can manage multiple projects across departments while maintaining a welcoming workplace.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5–7 years of experience in office administration or facilities management.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate daily office operations and vendor relationships.
• Plan team-building activities, meetings, and office events.
• Manage calendars and coordinate meetings for executives.
• Assist with travel arrangements and other administrative needs.
• Support HR onboarding for contractors and new hires.

Skills

5–7 years exp

Organizational skills

Communication skills

Vendor negotiation

Time management

MS Office

Interdepartmental collaboration

Problem solving

Education

Bachelor's degree

Tools

Microsoft Teams

Tableau

Job description

SwipeJobs in Rochester, NY is seeking an organized, proactive Office Manager to support daily operations in a fast-paced professional office.

The role covers office operations, facilities coordination, admin support, events, vendor relations, and HR onboarding for contractors. The ideal candidate thrives independently, communicates well, and can manage multiple projects across departments while maintaining a welcoming workplace.