Office Operations Coordinator – Multi-Location Admin

Marquis Home Care; Village of Spring Valley (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Professional growth opportunities

Collaborative leadership team

Job summary

Marquis Home Care in Spring Valley and Middletown, NY is seeking an Administrative Assistant / Office Operations Coordinator. The role supports daily operations, coordinates two locations, and ensures a smooth, professional office environment.

The ideal candidate is organized, proactive, and capable of handling confidential employee matters with discretion, while multitasking in a fast-paced setting. In-person, full-time with a Monday–Friday schedule.

Qualifications

• 2+ years of administrative, office coordination, or office management experience.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally and discreetly.
• Strong problem-solving skills and ability to work independently.

Responsibilities

• Oversee daily administrative operations at Spring Valley and Middletown offices.
• Serve as point of contact for office questions and administrative needs.
• Maintain an organized, professional, and efficient office environment.
• Coordinate office activities, meetings, schedules, and projects.
• Monitor supplies, equipment, and operational needs.
• Assist leadership with reports, documentation, and special assignments.
• Identify opportunities to improve office processes and efficiency.
• Support recruiting, onboarding, scheduling, and HR tasks as needed.
• Follow up on outstanding tasks to ensure timely completion.
• Organize employee engagement initiatives and office events.
• Work closely with leadership to execute daily priorities and provide updates.

Skills

Administrative experience

Organizational skills

Communication skills

Confidentiality

Independent problem-solving

Tools

Microsoft Office Suite

Job description

Marquis Home Care in Spring Valley and Middletown, NY is seeking an Administrative Assistant / Office Operations Coordinator. The role supports daily operations, coordinates two locations, and ensures a smooth, professional office environment.

The ideal candidate is organized, proactive, and capable of handling confidential employee matters with discretion, while multitasking in a fast-paced setting. In-person, full-time with a Monday–Friday schedule.