Multisite Administrative & Office Operations Coordinator

Polaris Healthcare; Village of Spring Valley (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Professional growth opportunities

Collaborative leadership team

Impact across multiple locations

Job summary

Polaris Healthcare is seeking an Administrative Assistant / Office Operations Coordinator to support daily operations in Spring Valley and Middletown, NY. The role reports to regional leadership and focuses on administrative and operational tasks across two locations.

The ideal candidate will be highly organized, a strong communicator, and capable of maintaining confidentiality while handling sensitive employee matters.

Qualifications

• 2+ years of administrative, office coordination, or office management experience.
• Excellent written and verbal communication skills.
• Ability to handle confidential information and sensitive employee concerns with professionalism and discretion.
• Strong problem-solving skills and ability to work independently.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Willingness and ability to work between the Spring Valley and Middletown office locations.

Responsibilities

• Oversee daily administrative operations at both Spring Valley and Middletown offices.
• Serve as a point of contact for office-related questions and general administrative needs.
• Maintain an organized, professional, and efficient office environment.
• Coordinate office activities, meetings, schedules, and administrative projects.
• Monitor office supplies, equipment, and operational needs.
• Assist leadership with reports, documentation, and special assignments.
• Identify opportunities to improve office processes and overall efficiency.
• Support recruitment, onboarding, scheduling, and HR-related tasks as overflow.
• Assist with employee paperwork, documentation, and recordkeeping.
• Help departments manage workloads, deadlines, and projects.
• Facilitate communication between departments and office locations.

Skills

Organizational skills

Multitasking

Time management

Written & verbal communication

Discretion / confidentiality

Problem solving

Prioritization

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Polaris Healthcare is seeking an Administrative Assistant / Office Operations Coordinator to support daily operations in Spring Valley and Middletown, NY. The role reports to regional leadership and focuses on administrative and operational tasks across two locations.

The ideal candidate will be highly organized, a strong communicator, and capable of maintaining confidentiality while handling sensitive employee matters.