Office & Operations Coordinator - Detail‑Oriented Admin

JAN X-Ray Services Inc.; Marlboro Township (NJ); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

PTO

Benefits

Job summary

JAN X-Ray Services Inc. in Morganville, NJ, is seeking an Office Administrator to join our growing team. This full-time role handles day-to-day administrative tasks, coordinates travel, manages reception, and supports accounting and document filing.

The ideal candidate has at least 1 year of office experience, proficiency with MS Office, and strong communication skills. You will work in a busy office, maintain supplies and schedules, and help ensure accurate data entry and smooth operations with

Qualifications

• Minimum 1 year of experience in an office administrative role.
• Proficient in MS Office and data entry.
• Strong verbal and written communication.
• Ability to handle multiple tasks with minimal supervision.

Responsibilities

• Perform routine administrative duties including copying, printing, scanning, filing, and organizing documents.
• Maintain the P card for the location and reconcile charges in Concur with proper coding.
• Perform ADP time entry and project coding for all operational employees for manager approval; ensure data accuracy.
• Assist with travel-related tasks such as hotel room bookings and other requests.
• Manage reception and internal/external telephone and mail communications.
• Maintain office supplies and place expeditious orders; verify receipt of supplies.
• Supervise maintenance of office equipment (copier, postage meter, etc.).
• Serve as a backup for facilities access cards and building security duties.
• Answer phones on multiple lines and coordinate conference room schedules.
• Facilitate timely signature of documents and support corporate records requests.
• Adhere to safe work practices and promote a positive customer service attitude.
• Perform other duties as assigned by management.

Skills

MS Office

Time management

Multitasking

Communication skills

Discretion

Detail-oriented

Independent work

Professional demeanor

Data entry

Tools

MS Office Suite

Job description

JAN X-Ray Services Inc. in Morganville, NJ, is seeking an Office Administrator to join our growing team. This full-time role handles day-to-day administrative tasks, coordinates travel, manages reception, and supports accounting and document filing.

The ideal candidate has at least 1 year of office experience, proficiency with MS Office, and strong communication skills. You will work in a busy office, maintain supplies and schedules, and help ensure accurate data entry and smooth operations with