Office Administrator | Front Desk & Ops Support

JAN X-Ray Services, Inc.; Marlboro Township (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

PTO

Benefits

Job summary

JAN X-Ray Services, Inc. in New Jersey seeks an Office Administrator for a full-time role with PTO and benefits. Responsibilities include routine clerical tasks, filing, scheduling, and maintaining supplies.

The role also covers time entry, project coding, reception duties, and document handling to ensure accurate records. Proficiency in MS Office and strong communication are essential.

Qualifications

• Minimum 1+ years experience in office administrative role.
• Proficient with MS Office and basic document management.
• Ability to multi-task and communicate professionally with internal/external stakeholders.
• Experience with time entry and project coding a plus.

Responsibilities

• Perform administrative duties including copying, printing, scanning, filing, and organizing paperwork.
• Maintain the P card and reconcile charges in Concur.
• Perform ADP time entry and project coding for operational staff.
• Assist with hotel room bookings and other project requests.
• Manage reception and telephone communications.
• Maintain office supplies and inventory; order needed items.
• Supervise maintenance of office equipment and facilities access cards as needed.
• Answer phones on multiple lines; manage conference room schedules.
• Provide historical reference via filing systems and support corporate documentation requests.
• Assist with timely signature of documents and adherence to safety policies.
• Perform other duties as assigned by management.

Skills

MS Office

Multi-tasking

Communication

Discretion

Attention to detail

Independence

Data entry

Tools

Concur

Job description

JAN X-Ray Services, Inc. in New Jersey seeks an Office Administrator for a full-time role with PTO and benefits. Responsibilities include routine clerical tasks, filing, scheduling, and maintaining supplies.

The role also covers time entry, project coding, reception duties, and document handling to ensure accurate records. Proficiency in MS Office and strong communication are essential.