Office & Operations Coordinator — Career Growth & Benefits

My ImOn; Duluth, Northern (MN, KY); Hybrid; USD 44,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off

Job summary

ImOn Communications, LLC is seeking an Office Coordinator in Duluth, MN to support administrative functions, assist with facilities, space planning, and events. The role involves welcoming customers, processing inquiries and payments, and coordinating with internal teams.

The ideal candidate will have strong customer service, excellent communication, and the ability to manage multiple tasks with attention to detail. Training and clear advancement paths are offered in a collaborative environment.

Qualifications

• Strong customer service skills.
• Excellent interpersonal, oral and written communication skills.
• Must be able to work proactively and independently with minimal supervision.

Responsibilities

• Greet and assist ImOn customers at the front desk.
• Process inquiries, orders, and bill payments; direct to proper departments.
• Monitor inventory and order office equipment or supplies.
• Support day-to-day operations: mail, shipping, and organization.
• Serve as point of contact for visitors, vendors, and staff.
• Schedule meetings and maintain calendars; prepare materials.
• Perform data entry, file management, and document preparation.
• Support special projects and cross-functional initiatives as needed.

Skills

Customer service

Communication

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

ImOn Communications, LLC is seeking an Office Coordinator in Duluth, MN to support administrative functions, assist with facilities, space planning, and events. The role involves welcoming customers, processing inquiries and payments, and coordinating with internal teams.

The ideal candidate will have strong customer service, excellent communication, and the ability to manage multiple tasks with attention to detail. Training and clear advancement paths are offered in a collaborative environment.