Office Operations & Reception Specialist

Ultimate Staffing; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Four Weeks PTO

Paid Holidays

Birthday Floating Holiday

Employee Recognition Programs

Company-Sponsored Events

Long-Term Career Growth Opportunities

Job summary

Ultimate Staffing is seeking an Administrative Assistant in Minnesota to join our corporate office as the face of the organization. The role goes beyond a traditional front desk, providing broad support across office operations, employee engagement initiatives, vendor coordination, and executive support.

Ideal candidates are organized professionals with strong communication skills and a proactive mindset who thrive in a fast-paced environment.

Qualifications

• 2+ years of experience in receptionist, front desk, administrative assistant, or related roles preferred.
• High School Diploma or GED required.
• Strong verbal and written communication skills.
• Professional presence and customer-focused attitude.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Reliable attendance and punctuality.
• Professional phone etiquette and interpersonal skills.
• Ability to work independently and collaboratively.

Responsibilities

• Welcome and assist visitors, clients, vendors, and employees.
• Answer, screen, and direct incoming phone calls.
• Manage front desk operations and corporate reception area.
• Coordinate mail, shipping, courier, and package deliveries.
• Maintain office supply inventory and place vendor orders.
• Process invoices and support accounts payable.
• Coordinate office equipment maintenance and service requests.
• Schedule courier services, overnight shipments, and deliveries.
• Maintain calendars and office schedules for teams.
• Provide administrative support to leadership and departments.
• Assist with office management and employee events.
• Support employee appreciation programs and company culture initiatives.
• Partner with vendors, suppliers, and service providers.
• Assist with special projects and cross-functional support.

Skills

Reception experience

Professional communication

Organizational skills

Multitasking

Customer service

Office coordination

Vendor relations

Executive support

Education

High School Diploma or GED

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Calendar management

Data entry

Document management

Invoice processing

Vendor management

Scheduling

Job description

Ultimate Staffing is seeking an Administrative Assistant in Minnesota to join our corporate office as the face of the organization. The role goes beyond a traditional front desk, providing broad support across office operations, employee engagement initiatives, vendor coordination, and executive support.

Ideal candidates are organized professionals with strong communication skills and a proactive mindset who thrive in a fast-paced environment.