Administrative Specialist

Roylo Partners; Nashville (TN); On-site; USD 39,000 - 52,000; Full time

Job summary

Roylo Partners in Nashville, TN is seeking an Administrative Specialist to support daily office operations and coordinate administrative processes. The role involves recordkeeping, scheduling, document preparation, and internal coordination to help the team stay organized.

The position suits someone who enjoys solving practical problems, maintaining details, and ensuring tasks are completed on time. Training will be provided on internal systems and procedures.

Qualifications

• Dependable, detail-oriented and organized.
• Able to manage multiple tasks and adjust priorities.

Responsibilities

• Maintain accurate records and internal databases.
• Prepare and format business documents and reports.
• Coordinate meetings, calendars and scheduling requests.
• Ensure information accuracy and completeness in administrative data.
• Track outstanding tasks and deadlines, following up as needed.
• Organize digital files and office resources.
• Communicate with colleagues to resolve routine admin issues.
• Assist with presentations, meeting notes and internal updates.
• Monitor office supplies and coordinate requests.
• Suggest improvements to administrative processes.

Skills

Strong organizational skills

Detail-oriented

Clear communication

MS Office proficiency

Multi-task management

Tools

Email/Office suite

Spreadsheets

Word processing

Internal systems

Job description

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Behind every well-run office is someone who knows how to keep information accurate, priorities clear, and everyday tasks moving forward. We’re looking for an Administrative Specialist in Nashville, TN to support daily office operations, coordinate administrative processes, and help the wider team stay organized.

This role offers a mix of recordkeeping, scheduling, document preparation, and internal coordination. It would suit someone who enjoys solving practical problems, keeping track of details, and making sure important tasks are completed on time.

What You’ll Be Responsible For

• Maintain accurate records, spreadsheets, and internal databases.
• Prepare, format, and organize business documents, reports, and correspondence.
• Coordinate meetings, appointments, calendars, and scheduling requests.
• Review administrative information for completeness and accuracy.
• Track outstanding tasks, deadlines, and follow-up actions.
• Organize digital files, paperwork, and shared office resources.
• Communicate with colleagues to gather information and resolve routine administrative issues.
• Assist with preparing presentations, meeting notes, and internal updates.
• Monitor office supplies and coordinate requests when needed.
• Help improve everyday administrative processes and document-handling procedures.
• Handle business information professionally and maintain appropriate confidentiality.
• Provide general operational support during busy periods and special projects.

What We’re Looking For

We’re interested in someone who is dependable, detail-oriented, and comfortable taking responsibility for keeping administrative work organized.

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using email, spreadsheets, word-processing tools, and internal systems.
• Able to manage several tasks and adjust priorities when needed.
• Professional approach to handling business information.
• Comfortable working independently and collaborating with a team.
• Previous experience in administration, office coordination, data entry, operations, customer service, or records management is beneficial.

Training will be provided on internal systems, procedures, and the day-to-day requirements of the position.

The Details

• Schedule: Monday–Friday, 8:30am–5:00pm
• Employment: Full-time, permanent
• Work setting: Office-based
• Compensation: Competitive pay based on experience
• Development: Opportunities to strengthen administrative and operational skills

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.