Pre-Construction Coordinator: Drive Project Readiness

IES Residential Inc; Nashville (TN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401K match

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage includingPrescription

Dental and Vision Coverage

Long-term Disability

Job summary

IES Residential Inc in Nashville is seeking a Pre-Construction Coordinator to organize pre-construction activities, maintain project documentation, and support scheduling and document control. You will collaborate with Estimating, Purchasing, Project Management, Design, vendors, subcontractors, and internal departments to keep projects on track.

This role emphasizes accurate data, reporting, and timely communications.

Qualifications

• Strong organizational, coordination, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Strong problem-solving, reporting, and data management abilities.
• Ability to read and interpret construction documents, plans, and specifications preferred.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Project management software

Data management

Reading construction documents

Education

High school diploma or GED

Associate or Bachelor's in business administration or construction management

Tools

ERP platforms

Construction documentation systems

Job description

IES Residential Inc in Nashville is seeking a Pre-Construction Coordinator to organize pre-construction activities, maintain project documentation, and support scheduling and document control. You will collaborate with Estimating, Purchasing, Project Management, Design, vendors, subcontractors, and internal departments to keep projects on track.

This role emphasizes accurate data, reporting, and timely communications.