Office Operations & Billing Administrator

WILD BILLS TOBACCO STAFFING LLC; Troy (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

WILD BILLS TOBACCO STAFFING LLC is seeking an Office Administrator to support the corporate office with administrative tasks, billing oversight, and meeting coordination. The role emphasizes organization, initiative, and reliable follow-through in a fast-paced environment.

Responsibilities include phones, mail, files, scheduling, travel, and assisting new-hire processes, along with managing buydown programs and office supplies.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Previous administrative, office, billing, or related experience preferred.
• Attention to numerical accuracy and detail.
• Ability to work well in a fast-paced, sometimes stressful environment.
• Proficiency with Microsoft Office, especially Excel or related software.

Responsibilities

• Provide general administrative support to leadership and departments.
• Answer phones, greet visitors, and manage mail and deliveries.
• Maintain files, records, spreadsheets, and other documentation.
• Assist with scheduling, meetings, travel arrangements, and special projects.
• Support new-hire and employee administrative needs as requested.
• Assist with billing, invoicing, and buydown programs.
• Maintain inventory of office supplies and keep common areas organized.
• Coordinate lunches and refreshments for meetings and events.

Skills

Organization

Time management

Attention to detail

Initiative

Communication

Customer service

Confidentiality

Teamwork

Education

High school diploma or equivalent

Associates degree in office administration or related field preferred

Tools

Microsoft Office

Excel

Job description

WILD BILLS TOBACCO STAFFING LLC is seeking an Office Administrator to support the corporate office with administrative tasks, billing oversight, and meeting coordination. The role emphasizes organization, initiative, and reliable follow-through in a fast-paced environment.

Responsibilities include phones, mail, files, scheduling, travel, and assisting new-hire processes, along with managing buydown programs and office supplies.