Executive Office & Billing Coordinator

Jobot; Marlborough (MA); On-site; USD 28,000 - 37,000; Full time

Job summary

Jobot is seeking an Office Administrator in Marlborough, MA to support the President and manage administrative operations. The role acts as the primary liaison between the President, internal departments, and external clients.

Responsibilities include financial tracking, invoicing, expense reconciliation, and producing executive-level reports with advanced Excel. This is a full-time, on-site position offering growth in a safety‑focused, locally owned business environment.

Qualifications

• Advanced Microsoft Office skills (Word, Excel, Outlook).
• Experience with billing software (QuickBooks, FreshBooks) or equivalent.
• Strong attention to detail in financial data entry and documents.
• Excellent written and verbal communication, especially with executives and clients.
• Ability to handle confidential information with discretion.

Responsibilities

• Invoice processing, reviewing, sending client invoices, and tracking AR.
• Expense tracking and reconciliation of executive expenses.
• Maintain accurate records of payments, billing cycles, and budgets.

Skills

Microsoft Office Suite

Billing software

Attention to detail

Communication skills

Discretion

Job description

Jobot is seeking an Office Administrator in Marlborough, MA to support the President and manage administrative operations. The role acts as the primary liaison between the President, internal departments, and external clients.

Responsibilities include financial tracking, invoicing, expense reconciliation, and producing executive-level reports with advanced Excel. This is a full-time, on-site position offering growth in a safety‑focused, locally owned business environment.